SystemRailroads

Track Inspection Compliance

FRA track inspection records, rail tests, slow orders and repairs read together by milepost, then read again the way an FRA inspector would, before the visit.

See one subdivision's file read screen by screen ↓
Watch with transcript →
The problem

The slow order came off the bulletin, and the broken rail stayed in the track

The gang was pulled to a washout, the joint bars never went on, and a removal request citing a planned work order took the slow order off the dispatcher's bulletin. Nothing in the file said the rail was still cracked, so trains went back to track speed over it.

The roadmaster's records sit in the inspectors' tablet app, the contractor's emailed rail-test report, the bulletin system and the work order system. A make-up inspection lands a day after the last one and the spreadsheet still shows one a week. A stretch the test car could not search is forgotten until its limit passes. FRA reads all of it together on the visit; until then, nobody does.

Built forRoadmastersChief engineersTrack inspectorsSafety and compliance managers

The Problem Today

A roadmaster's track file lives in tablets, rail-test emails, bulletins and work orders, and nobody reads it whole before FRA does.

3 days
full calendar days needed between weekly inspections published
2 years
to keep internal rail test records after each test published

Track records sit in four places

  • Inspections
  • Ultrasonic
  • Bulletins
  • Work orders
  • Slow orders off too soonA planned work order taken for a finished repair
  • Weeks that only look coveredCounted per week instead of days between inspections

The Solution

  1. Read together by milepostInspections, rail tests, bulletins and repairs on one straight-line chart
  2. Intervals counted in daysEach segment checked in full calendar days between inspections
  3. An inspector's read firstThe challenger attacks the file and the agents' own draft before anyone signs
  4. Two signatures close itThe roadmaster signs the repair; the chief engineer co-signs the closure

Built-in controls

  • No agent sets, lifts or changes a slow order
  • Signed records lock; amendments are kept apart
  • Free text from outside is read by a person

What You Get

The railroad sees what an FRA inspector would write up before the visit, and closes each defect on two signatures.

  • Unsearched rail followed upStretches the test car missed tracked to the retest deadline
  • Repair or protect, costed firstBoth paths priced on assumptions the roadmaster can edit
  • Rulings turned into checksA ruling applies once the chief engineer approves it
Features

FRA track inspection features, from the morning chart to the retest reply

Roadmasters, chief engineers and dispatchers use them to find what an inspector would write up and to put protection back on the track. The screens follow one subdivision's morning after a cracked rail lost its slow order.

demoEach railroad, person, milepost, record and figure in these screens is sample data.

  1. 01Track chart

    Track inspection records pinned by milepost on a straight-line chart

    • The subdivision drawn as engineers draw it. Sidings, turnouts, curves, bridges and grade crossings sit at their mileposts, so a defect reads against the curve or bridge beside it.
    • Five inspection weeks aligned under the line. Each segment shows its date, inspector and method week by week, so a missed or crowded inspection shows as a broken row.
    • Defects, slow orders and rail-test coverage together. Pins, speed brackets and the untested stretch share one scale, so an open defect with no bracket over it stands out at once.
  2. 02Challenger

    The file read as an FRA track inspector would, before anyone walks the track

    • Points written as an inspector asks. Each point says what FRA would ask to see and links the records behind it, so the roadmaster answers from evidence instead of memory.
    • The agents' own draft struck. A closure drafted from a bulletin removal is struck as no repair, so the agents cannot hide an open rail defect behind their own summary.
    • Each point handed to its owner. Record questions go back to the agents; remedies, amendments and planning go by name to the roadmaster, the inspector or the chief engineer.
  3. 03Defect chain

    Rail defect traced from the rail test to its remedy, slow order and repair

    • Remedy looked up in the 213.113 table. The defect type and size select the table row, and its note is shown as written, so nobody makes up a remedy or a deadline.
    • Each link opens its record. The rail-test page, the removal request, the bulletin and the train sheet open from the chain, so planned work never passes for finished work.
    • Trains over the gap counted. The train sheet shows how many trains passed and how fast after protection came off, which tells the roadmaster what the track carried.
  4. 04Reinstatement

    Slow order reinstated by a qualified roadmaster and in force at once

    • Signed only by a 213.7(a) roadmaster. The agents prepare the limits, the speed and the cited remedy; a qualified person sets the slow order, so no software changes track speed.
    • The safer step needs no second signature. Putting protection back takes effect at once and goes to the dispatcher, while lifting it later needs a repair record and a co-signature.
    • Reason code and the roadmaster's words. Both go into the audit trail with what the signature means, so the file shows why speed came down and on whose authority.
  5. 05Track bulletin

    Track bulletin revision received by the dispatcher and issued to trains

    • The slow order on the current revision. The dispatcher sees the new restriction highlighted on the bulletin crews already work from, with its limits and the time it took effect.
    • Receipt logged by the dispatcher. The acknowledgment is recorded with a time, closing the loop between the roadmaster's decision and the trains that run under it.
    • No lift control for the dispatcher. Dispatchers receive and issue slow orders and cannot set or lift one, which keeps each duty where the rule puts it.
  6. 06Repair or protect

    Rail defect repair or joint bars, each path costed before the gang is ordered

    • Both paths costed line by line. Train delay, crew hours, materials and carloads delayed are worked out on rates the roadmaster can edit, each one labeled as an assumption an analyst confirms.
    • A path the rule bars is not offered. Running at track speed before joint bars is shown as not offered under note D, so a choice the rule forbids never reaches the decision.
    • The last ruling shown above the paths. How the roadmaster decided a similar fracture before sits at the top, so the same defect on the same route gets the same answer.
  7. 07Corrective note

    Broken inspection interval explained in a dated note kept apart

    • Intervals counted in full calendar days. A week is shaded when two inspections fall closer than the rule allows, even when a weekly count shows one inspection a week.
    • Signed records stay as signed. The note is stored apart with its author and date, so the inspector's record stays exactly as it was made on the day.
    • Counsel decides if the note leaves. It stays internal unless railroad counsel decides it goes with the records, so the railroad's own words about a deviation are reviewed first.
  8. 08Contractor portal

    Rail-testing contractor answers the retest date and operator check in fields

    • Fixed fields for retest, operator and size. The contractor answers a date, a proficiency date and a percentage with the record attached, so replies arrive complete and comparable.
    • The contractor sees only its request. None of the railroad's internal screens open in the portal, so an outside party never reads the track file.
    • Typed notes held for a named reader. Anything the contractor writes in the note box reaches a named person unread by any agent, and changes nothing in the case by itself.
  9. 09Reply check

    Contractor reply checked against the retest limit and the operator register

    • Retest date read against the limit. A booked retest keeps the untested stretch open as booked, because a scheduled search is not yet a valid search.
    • Operator qualification checked by date. The operator's last proficiency check is read against the run date beside the attached record, so the roadmaster sees whether the rail was searched by a qualified operator.
    • A different defect size goes to the roadmaster. A size that disagrees with the report opens a decision for the roadmaster and never overwrites the defect record.

The roadmaster protects, the chief engineer co-signs, the inspector amends

Four jobs share one subdivision's file, and none of them is the agents'.

Roadmasters

Prescribe remedies, set and lift slow orders, and answer for every mile of territory

  • The subdivision by milepost with every gap shaded
  • Repair options priced before the gang is ordered
  • Earlier rulings beside each remedy decision
Chief engineers

Co-sign defect closures and approve the checks the agents learn from rulings

  • Open defects on every line, ranked by deadline
  • Closures signed only after the repair record is opened
  • Proposed checks that wait for their approval
Track inspectors

Inspect each segment on schedule and make the record on the day

  • This week's segments with the earliest date the rule allows
  • Signed records locked, amendments kept apart under their name
  • Weather inspections added by the roadmaster on their list
Safety and compliance managers

Deal with FRA and send only the records the rule asks for

  • A records package by subdivision, internal review held back
  • Counsel's decision on any statement before sending
  • A second person before anything leaves

A lifted slow order, a crowded week, an unsearched stretch and a late record

Four things the morning read found in a subdivision whose file looked complete.

Protection removed on a work order never started

The 10 mph slow order over the detail fracture at MP 41.3 came off the bulletin with no repair record, and 20 trains then ran over it at as much as 40 mph.

One calendar day between two inspections

A Saturday make-up after the hi-rail truck was in the shop, then the regular Monday run, left one day between them on S3 where the rule needs three.

A stretch the test car could not search

MP 33.6 to 33.9 had no valid search on the last run. Before the 370-day limit it must be searched, run at 25 mph or relaid.

A record that looked late, and one with no remedy

One S2 record reached the server 77 h 40 m after completion; the tablet log shows storage started two minutes after. Another counted 4 sound ties where Class 1 needs 5.

demoSample data, from the working solution.

More screens

Records, open defects, a learned check and the package FRA would receive

Around the same subdivision: what the inspector, the chief engineer and railroad counsel each open.

Track inspection recordsEighteen visual inspections and one rail test, each checked for what the rule requires; one record flagged with no remedial action.
Open defects, every line410 open defects by line with the number due in seven days, then each defect with its remedy, due date and slow order.
A ruling becomes a checkThe chief engineer approves the proposed hold on removals that name no repair record; it then holds one pending removal on another line.
What would go to FRARequired records only, with the challenger's points, the audit trail and the what-if listed as internal and not sent. Counsel decides the corrective note.
The inspector's weekThis week's segments with the earliest date three calendar days allow, the special inspection after rain, and the record handed back for an amendment.

demoSample data, from the working solution.

Six systems a short line keeps its track file in

The agents read and cite each one; people write to them.

Inspection tabletsVisual inspection records with tracks traversed, deviations, remedial action and the storage log.
Rail-test reportsThe contractor's internal rail inspection: defects by milepost, type and size, and stretches with no valid search.
Track bulletin systemSlow orders as issued to crews, each revision, and every removal request.
Maintenance work ordersPlanned work and the repair records gangs file when the work is done.
Qualified-persons registerWho may inspect, who may prescribe a remedy, and the contractor's qualified operators.
Tonnage and bridge filesGross tons by year, which set the inspection schedule, and each bridge's annual inspection.

What roadmasters ask about FRA track inspection

What does FRA track inspection require of a railroad?

FRA track inspection rules make every owner of track inspect it on a schedule set by class and traffic, test the rail for internal defects, take the remedy the defect table prescribes and keep a record made on the day. This solution reads those records together by milepost and shows what an inspector would write up.

How often must main track be inspected?

On the lower classes of main track and sidings, weekly with at least three full calendar days between inspections, and twice weekly when the track carried passenger trains or more than ten million gross tons the year before. The agents count the days between inspections, rather than one per week, and watch the tonnage for next year.

Can the agents set or lift a slow order?

No. A roadmaster qualified to prescribe remedies sets and lifts slow orders, the dispatcher receives them on the bulletin, and lifting one needs a repair record and the chief engineer's co-signature. The agents prepare the limits and the cited remedy and point out where protection is missing.

What happens when the test car cannot search a stretch of rail?

The stretch is pinned on the chart with its deadline. The contractor is asked for a retest date in a fixed field, and a booked retest keeps the stretch open until a valid search is filed, so slower speed or new rail is planned in time.

Do signed inspection records ever change?

No. Records lock when the inspector signs them. A missing remedial action is added by the inspector as an amendment, stored apart with their name, and a corrective note from the roadmaster is kept apart the same way.

What is sent to FRA when it asks for the records?

Only the records the rule requires, with their remedial actions. The challenger's points, the internal audit trail and the what-if are listed as not sent. Railroad counsel decides whether any statement goes with them, and a second person confirms before anything leaves.

Bring one subdivision's file
before FRA asks for it.

Send a month of inspection records, a rail-test report and the bulletins, and we will lay them out by milepost with you.