Every student teaching placement proposed with its reasons, its mentor and clearances checked, and signed by both sides
Every placement verified: mentor, clearances for the whole term, and hours that add up.
See one case, screen by screen ↓It is student teaching placement and field placement software for educator-preparation, social work and counseling programs. Seven agents propose each placement as a candidate, a partner site and a mentor together with cited reasons, check every mentor against the partner's roster and the state licensure export, check clearances for every day of the placement, and reconcile hours weekly. The coordinator sends, the partner accepts in its own view, and the Director of Field Experiences signs.
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A student teaching placement puts one teacher candidate with one partner school and one qualified mentor for a whole term, and a field office makes hundreds of them at once, alongside social work field placements and counseling practicum placements. Each one has to meet the state's mentor rule (usually three years of teaching and a credential in the candidate's area), the accreditor's expectation of diverse clinical settings, the district's clearances for every day of the placement, and an hour minimum the site calendar can actually reach.
Today a field placement coordinator matches by spreadsheet and email, one spreadsheet per district, and checks mentors by hand. Nobody compares the district's roster with the state licensure export, so a mentor the roster lists for Biology who is licensed only in Social Science goes unnoticed. A fingerprint clearance that lapses in March is found when the school calls, and hours signed by the wrong person surface at the end of term. Student Teaching & Field Placement Management puts seven agents on that work: they propose, check, cite and draft, and the coordinator, the partner district and the Director of Field Experiences decide.
Estimated split of one education coordinator's matching season, about 3–4 weeks by hand; the mentor row is about 5 minutes for each of 462 mentor checks. The 'after' column is the coordinator's time reviewing what the agents proposed and drafted. Our arithmetic, kept modest.
Seven agents match, verify mentors, check clearances and hours; the partner accepts and the field director signs.
Teodora Vance, Halden State ID H02041877, is a BS Elementary Education candidate with a bilingual authorization in Spanish. Here is her spring 2027 placement (January 19 to May 15), screen by screen, in the working solution.
The Request reader read 486 requests and pulled 1,318 prior placements. The Mentor verifier read 22 district roster exports and the state licensure export, and the Matcher scored 61,200 options and proposed 462 placements. 24 requests have no mentor with room, each with its reason.
Would not: send, accept or sign, waive a standard, read grades, disability or conduct records, share fields outside the agreement.
Renée's day opens with what the agents found, each statement cited: 449 of 462 mentors meet the standard and 13 do not, 21 clearances lapse before the placement ends, and Tessaly Lake Unified is 3 business days late answering on 13 placements. Beside it is the work that needs her, with its targets.
Each proposed placement is a thin triangle linking a candidate, a partner school and a mentor, with five ticks for its checks: licensure area, mentor years, mentor credential, clearances and hour minimum. Marlow Bay Unified elementary has 11 proposed, 3 with an open check, and those triangles are dashed.
Teodora's two earlier placements were in schools that are not Title I, with 6% and 9% English learners. The Matcher proposes Tamsin Grove Elementary, Title I with 61% English learners, in the grade 4 bilingual classroom of Luis Arceneaux, 18 minutes from her home. Every reason cites its source.
Mentor years reads 7 against a standard of 3. The citation opens Marlow Bay Unified's human resources roster export, received Oct 21 at 5:30 a.m. under placement agreement PA-2025-014, at row 318: Luis Arceneaux, grade 4 bilingual (Spanish), 7 years, mentor training August 2026.
The highlighted passage is what the agent read.
Teodora's fingerprint clearance expires March 3, before her placement ends on May 15. The Clearance agent drafts the renewal notice: renew by February 17, on file by February 24. Renée sends the placement to Marlow Bay Unified with that condition stated; the district's answer is due November 4.
Janelle sees the 8 placements waiting for the district and the condition Halden State proposes, and accepts on it. Her view shows only what the placement agreement shares: name, ID, program and licensure area, dates, clearance status and supervisor. Grades, disability or accommodation details, financial aid and conduct records are never shared.
The director sees accepted placements with conditions first and the rules before signing: the partner accepted in its own view, every check is closed or a stated condition was accepted, and the director did not propose it. Batch signing the rest stays blocked until a random 5 have been opened.
You did not propose it (0 of these are yours).
The Release agent sends the placement notice, with the renewal notice, to Teodora, Luis Arceneaux and the school, and writes it to the field placement system and the student information system. The record shows the four approvals, every check with its source, and Dr. Amos Whitcomb's six observations from February 2 to May 11.
Every match, check, decision and notice is on an audit trail kept 7 years that nobody can edit. The Evidence agent builds the CAEP, CSWE, CACREP and state licensure packs from those records, with candidate names replaced by IDs, and exports them only after the director approves.
The same placement, seen by the people who carry it: what their term looked like, and what it looks like now.
Seven agents match, verify mentors, check clearances and hours; the partner accepts and the field director signs.
Reads each term's requests from the student information system and request forms, and pulls the candidate's prior placements.
Proposes each placement as a candidate, site and mentor together, on licensure area, setting diversity, commute and mentor capacity, with cited reasons and a confidence, and checks site calendars against hour minimums.
Checks every mentor against the partner's roster export, the state licensure export and the program's standard, citing the row, and re-checks every morning.
Checks fingerprints, TB screening, district onboarding and liability coverage against every day of the placement, and drafts renewal notices.
Reconciles logged hours with mentor-signed timesheets every week, projects each candidate's total, and drafts next steps and reminders.
Tracks partner answers against their targets, escalates late ones, and after the director signs tells the candidate, mentor and school and writes the placement to the systems of record.
Builds the CAEP, CSWE, CACREP and state licensure evidence packs from the placements, checks, signatures and hours, every claim cited and names replaced by IDs.
Signs every placement. The agents propose; a named person decides.
The assistant answers from the placement records, cites where each fact came from, and opens the screen it is talking about.
Why was Teodora Vance matched to Tamsin Grove?
She is a bilingual authorization candidate, so she needs a bilingual classroom, and her two earlier placements were in schools that are not Title I, with 6% and 9% English learners. Tamsin Grove is Title I with 61% English learners. Luis Arceneaux has 7 years and a bilingual authorization, row 318 of the district roster, and the school is 18 minutes from her home. One check is open: her fingerprint clearance expires Mar 3.
What is still open for Marlow Bay Unified?
7 placements are not sent: Teodora Vance's fingerprint clearance, Owen Castillo's mentor has 2 years, Hana Delacroix's half-day class gives 312 hours, Victor Salas's mentor has no Biology authorization, Maya Ostrowski's TB screening, Gabriel Ruiz's mentor credential and Lena Vasquez's direct hours. Every one has a drafted fix. Send them by Friday to keep the district's Nov 4 answer date.
Who is behind on hours this week?
37 gaps in week 9. The ones that need a decision: Imani Rhodes has 44 hours signed by a task supervisor, not her field instructor of record; Mateo Lindqvist has 96 of 240 direct-service hours and is on pace for 214; Omar Haddad needs 5.2 direct hours a week and has 2.6. I drafted a next step for each.
Send the clearance renewal notices
21 notices are drafted: 7 fingerprints, 5 TB, 6 district onboarding and 3 liability coverage. Each names the lapse date, the renew-by date and where to upload. I need your approval before anything goes to a candidate.
13 screens from the working solution, on its sample data. Pick one to see it large.
The rules every proposal and check runs against are settings, and every change needs the director as second approver.
| Setting | Default | Choose from |
|---|---|---|
| Licensure area | Must match | Then weighted: setting diversity 40%, commute 25%, candidate preference 20%, mentor continuity 15% |
| Commute | Up to the candidate's limit, default 30 minutes | Never over 45 minutes |
| Matcher confidence floor | 0.80 | Below it, the request is left for a coordinator |
| Check clearances across | Whole window | First day or whole window |
| Clearance renewal notice | 2 weeks before the lapse date | Drafted by the agent, approved by a coordinator |
| Partner answer | 10 business days | Reminder on day 7, escalation on day 11 |
| Director signature | 3 business days after the partner accepts | Batch signing after a random spot check of 5 |
| Retention | 7 years after program completion | Clearance documents 1 year after the placement, status kept |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
Sources: CSWE 2022 Educational Policy and Accreditation Standards (400 BSW and 900 MSW field hours) · CACREP 2024 Standards (practicum 100 hours, 40 direct; internship 600 hours, 240 direct) · state cooperating teacher rules such as N.J.A.C. 6A:9A-4.4 and 19 TAC Chapter 228 (mentor experience, typically three years) · CAEP 2022 Initial Standards, Standard R2 · FERPA, 34 CFR Part 99 · "target" = design goal, measured in the live solution · "demo" = seen in the working solution, on its sample data · "typical" = published figures · "estimated" = our arithmetic, kept modest. Halden State University, Marlow Bay Unified School District, their schools and agencies, and the people named on this page are fictional: characters and sample data in the working solution.
It is student teaching placement and field placement software for educator-preparation, social work and counseling programs. Seven agents propose each placement as a candidate, a partner site and a mentor together with cited reasons, check every mentor against the partner's roster and the state licensure export, check clearances for every day of the placement, and reconcile hours weekly. The coordinator sends, the partner accepts in its own view, and the Director of Field Experiences signs.
The Matcher proposes the candidate, school and mentor together. Licensure area must match; then it weighs setting diversity from the candidate's own placement history (40%), commute (25%), the candidate's preference (20%) and mentor continuity (15%), and shows each reason with its source. Below a confidence of 0.80 it leaves the request for a coordinator.
They are set by the state and the program. Many state rules ask for about three years of teaching and a credential in the candidate's area; in the working solution the standards are 3 years for mentor teachers, an MSW plus 2 years for social work field instructors and 2 years for counseling site supervisors. The Mentor verifier checks each mentor against the partner's roster row and the state licensure export, and only the director can approve a waiver.
Yes. Social work field placements are matched with a field instructor at a partner agency, and counseling practicum and internship placements with a site supervisor. The Hours agent tracks the program's minimums, such as the 400 and 900 field hours CSWE sets for BSW and MSW students and CACREP's 100-hour practicum (40 direct) and 600-hour internship (240 direct), and counts direct service separately.
Every week the Hours agent matches logged hours with mentor-signed timesheets. It flags hours not yet signed, hours that differ from the timesheet or the site calendar, signatures by someone other than the field instructor of record, and candidates behind pace, then projects each total and drafts a next step for the coordinator to approve. It never edits hours or signs for a mentor.
Only the fields its placement agreement shares: the candidate's name, ID, program and licensure area, dates, clearance status and supervisor. Grades, disability or accommodation details, financial aid and conduct records are never shared, and the partner accepts, accepts on condition or declines only for its own organization.
Yes. The agents propose, check and draft; they never send, accept, sign, waive a standard or edit hours. A coordinator sends and approves every notice, the partner accepts, and the director signs, never a placement they proposed. Batch signing needs a random spot check first.
The Agentic Solution Engine builds and deploys it from your requirements and documents, such as your field manuals, placement agreements, mentor standards and a sample of past requests and roster exports, and it goes live once every quality gate has passed. We will walk you through it on your own placements first.
Every student at risk reached within two days, each warning sign cited to its record.
1-min demoAcademic Advising AssistantAnswers at any hour, cited to the student's own catalog year, and never a promise.
1-min demoAcademic Recovery PlansEvery probation student signs a plan with checked math before registration closes.
1-min demoWe'll run Student Teaching & Field Placement Management on a sample of your own requests, partner rosters and clearances.