Commercial loan booking automation that checks every booked field against the signed credit agreement — before the first bill
Booking errors caught before the first bill goes out.
See one case, screen by screen ↓Software that takes a closed commercial loan from its signed documents to a checked, certified booking in the loan system. Commercial Loan Booking Automation reads the closing package, drafts every booking field with its page, lays the loan system's booking over the executed agreement and shows every difference — with the money it moves on the first bills — before the first statement is cut.
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When a commercial loan closes, someone in loan operations re-keys it: commitment, the pricing grid, the floor, fees, day count, interest and principal dates, maturity, collateral codes — 80-plus fields from a 150-page credit agreement, its notes, the fee letter and the credit approval. The analyst keys from whatever is on top of the pile, and the approval, the note and the agreement do not always say the same thing.
The second check is usually a sample, done by reading the same pages again. A wrong field fails nothing on the day it is keyed. It becomes a wrong bill weeks later and a borrower dispute months later. And a term that was never keyed — a floor, a step-down, a ticking fee — is invisible on any list of what is in the loan system, because the field is blank.
Estimated split of the 6.5 days by hand and the 1.6 days with the solution that the working solution shows as its average time to certify.
Six specialist agents pin every booked value to the clause that sets it; the booking quality checker resolves and certifies.
Halvorsen Precision Components closed a $15 million revolver and a $27.5 million term loan A on Friday 9 October. The first interest bill goes out Friday 30 October. Here is what happens on Monday, screen by screen, in the working solution.
Priya opens Bookings: eight loans closed, renewed or amended, each read as it closed and ranked by the days left before its first bill. Four have differences, one is ready to certify. Halvorsen, $42,500,000, was keyed by Jordan Pike and is not yet checked — first bill Fri 30 Oct, 18 days away.
“Certify before the statement cut-off, 8 days before the first bill.”
The executed credit agreement sits in the middle, page by page. Down the right margin are the loan system's own fields — DEAL ▸ AGREEMENT DT, CUSTOMER ▸ SHORT NAME, TERMS ▸ MATURITY DT — each pinned to the clause that sets it. On the left, all 86 booking fields by section. The statement cut-off is Tue 20 Oct.
The closing package reader sorts 7 documents, 214 pages, and finds the pricing grid on page 41 and 212 defined terms. The booking sheet drafter fills 86 fields — term loan A 46, revolver 40 — each with its section and page. The overlay comparer reads loans -01 and -02 from the loan system, and the boxes settle onto their clauses and turn green.
Each step is shown as it runs, with what it found.
81 fields match, 5 differ. On page 58, §2.08(b) floors Term SOFR at 0.50% “including as to the Term Loan A and each Revolving Loan”. Jordan keyed the floor on the revolver; the term loan's field is blank. Nothing bills wrong at today's 3.6120%, which is why no bill review would catch it.
“SOFR floor 0.50% in §2.08 — not booked. Revolver floor keyed · term loan field blank · costs $5,920 a month if Term SOFR falls to 0.25%.”
The pricing grid on page 41 fixes Level III from closing until the compliance certificate for the quarter ending 31 Dec 2026 — closing leverage was 2.71x. The term loan margin was keyed at 2.25% against 2.50%, the revolver margin at 2.00% against 2.25%, the unused fee at 0.25% against 0.30%. All three came from the credit approval, which priced Level II on projected leverage of 2.10x.
§2.07(a) on page 52 says quarterly installments of $343,750 “commencing December 31, 2026”. The term note says “commencing March 31, 2027” — and that is what was keyed. §10.12 on page 138 says the agreement controls over a note, so the booking follows the agreement.
It never decides beyond the agreement's own conflicts clause.
The next three bills, computed from the agreement and from the loan system. The 30 Oct bill: $114,298.57 against $109,360.65 — $4,937.92 short. 30 Nov: $7,289.31 short. 31 Dec: the $343,750 installment is missing. Over a year the three pricing fields under-bill $85,826. A slider shows when the missing floor starts to cost.
On Documents, each pair is checked side by side: term note against the agreement, credit approval against the agreement, fee letter against the agreement. Priya hands the term note conflict to Gwen Albright, who requests an allonge correcting the note's first installment date, due Fri 23 Oct.
Five correction tickets, CT-2291 to CT-2295, go to Jordan Pike. He re-keys them and the agents re-read both loans: 86 of 86 fields now match. Priya signs booking certification BC-2026-1187; because the total commitment is above $25,000,000, Elaine Morrow co-signs. The 30 Oct bill, $114,298.57, now matches the agreement.
The certification records 86 fields compared, 5 corrected and re-read, 4 format notes accepted and 1 document exception open.
Booking quality shows every difference over the last 26 weeks, by field family and week, and why it happened: 107 since the overlay went live on 13 Jul — 33 keyed from the credit approval, 20 from a note or an older draft, 19 terms never booked. 37 bills corrected before they went out; borrower billing disputes were 1 in Q3, against 9 in Q2.
The same Halvorsen booking, seen by the five people who carry it — what their week looked like, and what it looks like now.
Six specialist agents pin every booked value to the clause that sets it; the booking quality checker resolves and certifies.
Sorts the closing package and reads the agreement, notes, fee letter and credit approval — defined terms, the pricing grid, schedules — recording each term with its document, section and page.
Fills the booking fields for each facility from the executed documents — 46 for a term loan, 40 for a revolver — each with its source, in the document precedence set in Settings.
Reads the booked loan from the loan system, pins every booked value to the clause that sets it, and compares — including terms that were never keyed.
Compares the agreement with its notes, fee letter and credit approval, and applies the agreement's own conflicts clause.
Computes the next three bills from the agreement and from the loan system, attributes the gap to each difference, and shows when a missing floor or step-down would start to cost.
Drafts the booking certification, a correction ticket for each difference and a documentation exception for each document conflict.
Certifies; supervisor co-signs above $25M. The agents propose; a named person decides.
The booking quality checker can ask about any field, clause or bill on a booking — or say what to correct. Every answer points to the page it rests on.
Why is the SOFR floor flagged on the term loan?
Section 2.08(b) sets a 0.50% floor on Term SOFR “including as to the Term Loan A and each Revolving Loan”. Jordan keyed 0.5000% on the revolver, but the term loan's floor field is blank in the loan system. Nothing bills wrong at today's 3.6120% — but if Term SOFR fell to 0.25%, the term loan would under-bill $5,920 a month.
Why are three pricing fields one level too low?
They were keyed from the credit approval, not the agreement. The approval priced Level II on projected leverage of 2.10x; the executed agreement fixes Level III from closing until the December 2026 certificate, because closing leverage was 2.71x. On the 30 Oct bill that is $4,937.92 short.
When is the first principal payment really due?
31 December 2026. Section 2.07(a) says quarterly installments of $343,750 “commencing December 31, 2026”. The term note says “commencing March 31, 2027”, and that is what was keyed. Section 10.12 says the agreement controls over a note, so the booking should be corrected and the note fixed by an allonge.
Correct all five in the loan system and hand the note to documentation
Done. Five correction tickets went to Jordan Pike. He re-keyed them and the agents re-read both loans: 86 of 86 fields now match, and the 30 Oct bill is $114,298.57. The term note is with Gwen Albright for an allonge, due Fri 23 Oct. You can certify; Elaine Morrow co-signs above $25M.
12 screens from the working solution, on its sample data. Pick one to see it large.
The rules every booking is checked against are settings, versioned and on the audit trail.
| Setting | Default | Choose from |
|---|---|---|
| Document precedence | Agreement › amendments › notes › fee letter › approval | Agreement › amendments › notes › fee letter › approval · Amendments › agreement › notes › fee letter › approval |
| Fields by facility type | Term 46 · revolver 40 · LC 22 | Term 46 · revolver 40 · LC 22 · Term 52 · revolver 44 · LC 22 |
| Terms that must be booked when the agreement sets them | Floor, step-downs, ticking fee, prepayment premium | Floor, step-downs, ticking fee, prepayment premium · Floor, step-downs · Floor only |
| Format differences accepted | Name shortened to field length, date format, business-day codes | Name shortened to field length, date format, business-day codes · Date format only |
| Rates and fees — tolerance before a booked rate is a difference | 0.0000% | Raised or lowered in steps |
| Check every field | On — sampling off, 100% of fields on 100% of loans | On · off |
| Statement cut-off — certify before the first statement is cut | 8 days before the first bill | 5 · 8 · 10 days before the first bill |
| Booking quality checker certifies alone up to | $25,000,000 — then Elaine Morrow co-signs | $10,000,000 · $25,000,000 · $50,000,000; co-signer Elaine Morrow or Victor Hale |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
“demo” = seen in the working solution, on its sample bookings · “target” = the design goal, measured in the live solution · “estimated” = our estimate · “typical” = published figures (WorkFusion commercial loan booking case study, top-10 US bank: 80+ fields per loan; second check on 50% of loans, third check on a 15% sample). People, companies and loans named on this page are fictional — characters and sample data in the working solution.
Software that takes a closed commercial loan from its signed documents to a checked, certified booking in the loan system. Commercial Loan Booking Automation reads the closing package, drafts every booking field with its page, lays the loan system's booking over the executed agreement and shows every difference — with the money it moves on the first bills — before the first statement is cut.
The overlay comparer reads the loan system record and pins each booked value to the clause that sets it. Matching values turn green; a value that differs, or a term the agreement sets that was never keyed, turns red and shows the clause next to the booked value. Rates and fees have no tolerance, and accepted format differences such as a shortened borrower name are shown as notes.
Yes. A blank field where the agreement sets a term is a difference, never a default. In the working solution, the term loan's 0.50% SOFR floor in §2.08(b) was blank; the bill projector showed it costs nothing at 3.6120% and $5,920 a month if Term SOFR fell to 0.25%.
The document conflict checker compares the agreement with its notes, fee letter and credit approval and applies the agreement's own conflicts clause — in the sample, §10.12, where the agreement controls. The booking follows the agreement, and the document problem goes to documentation as an exception with an owner and a due date.
No. The agents read the loan system and never change it, send a bill or change a rate. Each difference becomes a correction ticket to the analyst who keyed the loan, and the agents re-read the field once it is re-keyed.
Yes. Every difference is resolved by a person — corrected, accepted with a reason, or handed to documentation — and the booking quality checker signs the certification. Above $25,000,000 in total commitment a loan operations supervisor co-signs. Both limits are settings.
The executed credit agreement and amendments, promissory notes, fee letters, the credit approval, the loan system record or booking extract, and your bank's booking standards. It uses a Term SOFR rate feed to project the first bills both ways.
The Agentic Solution Engine builds and deploys it from your requirements — your booking standard, document precedence, approval limits and a sample of recent closing packages — and it goes live once every quality gate has passed. We will walk you through it on your own bookings first.
We'll lay a sample of your own recent bookings over their signed agreements.