Milestone and obligation tracking for licences and collaborations, with every clause cited and a person deciding
Every licence and collaboration becomes a live register of obligations, with each milestone caught within a day of its trigger.
See one case, screen by screen ↓An alliance book is not one contract. It is licences, collaborations, options and asset purchases, each with amendments and side letters that change the amount, the period or the notice clause. The obligation lives in the agreement; the event that triggers it — a first patient dosed, a filing accepted, a partner’s press release — happens in the trial system, the regulatory tracker or the news.
So someone has to notice the event, find the clause, check which wording is in force, test the defined terms with counsel, count Business Days on the right bank calendar, draft the notice and tell finance to accrue. When an amendment has quietly cut a 30-day notice to 10 Business Days, the deadline the team is working to is already wrong.
Estimated split for one milestone event, by hand and with the solution, in working days.
Six specialist agents read every agreement, watch for trigger events and test each milestone; the alliance director confirms before any notice or accrual goes out.
The first patient is dosed in TLX-301, the pivotal Phase 3 study of Talmirex, in Lyon on October 5. Under the Quillon licence that is Milestone 4. Here is what happens next, screen by screen, in the working solution.
Dana opens the alliance map: 38 agreements, 612 obligations, 3 decisions waiting — a milestone, a consent and an option. $45.4M firm that Northwind owes in the next 90 days, plus $165M if approved or exercised. At the top of the signals the agents matched: first patient dosed in TLX-301, Quillon Milestone 4, $40,000,000, notice by Oct 20.
“Review the Quillon milestone”
The signal watcher reads the trial system, the regulatory tracker, news, ERP, CRM and the calendar — 412 trial system events in the last 14 days. Event 88214 records the first dose to subject 114-001 at site 114 in Lyon. It is matched to Quillon §7.2(d), §7.4, §7.6 and §5.2(b) with a confidence of 0.97, and the notice clock starts.
The trigger checker breaks the milestone into its defined terms and tests each against the evidence. The event is an “Initiation” under §1.41 — the first dose to the first subject. TLX-301 is a “Phase 3 Clinical Trial” under §1.58 — the protocol v2.0 title says pivotal, to support US and EU applications. Talmirex is the “Licensed Product”, compound QTX-208. And it is the first achievement: the payment register shows Milestone 4 not invoiced or paid.
“6 of 6 conditions met” — every test with its source, one click from the passage.
Amendment No. 1, signed March 14, 2025, replaced §7.2(d) and changed §7.4. The amount in force is $40,000,000, not the original $35,000,000. The notice is due within 10 Business Days, not 30 days. Counted on the New York bank calendar the agreement names, with Columbus Day not counted, the 10th Business Day is Tuesday, Oct 20.
“Amendment No. 1 §3 cut the notice from 30 days to 10 Business Days. 30 days would have read Nov 4.”
The trigger checker never marks a milestone achieved. Dana reads the tests and a note the agents added: the same first dose also meets the diligence target “Initiate a Phase 3 trial in a Major EU Country by Jun 30, 2027” under §5.2(b) — France counts. She can confirm, ask counsel first, or record it as not achieved, with a reason.
“Nothing is sent until counsel signs.”
Dana confirms. The writer drafts the Notice of Milestone Event to Quillon’s Chief Business Officer, with a copy to General Counsel as §15.2 requires. It states the event, the achievement date of October 5, 2026, the amount of US$40,000,000 under §7.2(d) as amended, and payment within 45 days after Northwind receives the invoice under §7.6 — every statement numbered to its source.
The finance link drafts the entry in the period of achievement: R&D expense, licence milestones (Talmirex), $40,000,000 against accrued liabilities, alliance milestones. The reference is AG-014 §7.2(d) as amended, the evidence is trial system event 88214, the protocol and the payment register. Above $10M, the controller approves before it posts.
“Over $10M — controller approval needed”
Omar Haddad signs and sends the notice by Oct 20. Sam Patel posts the $40M accrual in the October close by Oct 31 and pays Quillon within 45 days of its invoice. Dana updates the JSC on the Phase 3 start and the EU diligence target by Dec 15. The register marks Milestone 4 confirmed and the EU Phase 3 diligence target met.
Omar signs as Licensing Counsel. The meaning of the signature — “I approve this notice for sending” — is recorded with his name and the time. Delivery goes by courier and email, as the notice clause requires.
The notice is signed, sent and a copy filed to the agreement — on Oct 7, against a deadline of Oct 20. The signal’s next stage is Accrued, and every step, from the trial system event to the signature, is on the signal’s activity trail.
“Signed by Omar Haddad · sent Oct 7 · copy filed to the agreement”
The same book, seen by the four people who carry it — the director who confirms, the counsel who signs, the finance lead who accrues and the alliance manager who owns the dates.
Six specialist agents read every agreement, watch for trigger events and test each milestone; the alliance director confirms before any notice or accrual goes out.
Reads licences, collaborations, option and purchase agreements end to end and extracts every obligation — milestones, payments, notices, reports, governance meetings, diligence duties, consents, options, exclusivity and supply — with the clause it comes from, and proposes an owner.
Links every defined term to its definition and applies amendments and side letters from their effective date, so each obligation shows the wording in force.
Watches the trial system, regulatory tracker, news, CRM, ERP and the calendar, and matches each event to the clauses it could trigger by product, partner, compound and event type.
Tests each element of the defined term against the evidence, works out the amount in force and the clock, and explains what a person must decide.
Drafts milestone notices, consent requests, information requests and annual diligence reports from the confirmed facts, using the notice clause for addressee, form and copies.
Turns confirmed milestones into accrual drafts and payment schedules for ERP, and checks receipts and royalty reports against what partners owe.
Confirms each milestone. The agents propose; a named person decides.
Anyone on the alliance team can ask about a partner, a clause, a milestone or a date — or tell it what to change. Every answer shows the clause behind it.
Is the Quillon milestone really triggered?
Yes — all six conditions are met, two of them on amended terms. Initiation means the first dose to the first subject; subject 114-001 was dosed in Lyon on Oct 5, 2026. TLX-301 is a pivotal Phase 3 study and no earlier Phase 3 first dose exists. The amount is $40,000,000, not $35M — Amendment No. 1 §2. Notice is due within 10 Business Days, not 30 days → Oct 20. You confirm; Omar signs the notice.
Why is the Quillon notice due Oct 20?
Amendment No. 1 §3 replaced “within thirty (30) days” with “within ten (10) Business Days”. Counting from the Oct 5 first dose on the New York bank calendar and skipping Columbus Day (Oct 12), the 10th Business Day is Tuesday, Oct 20. Under the original 30 days it would have been Nov 4.
What do we owe partners in the next 90 days?
Tidewell patent costs, $48K by Oct 28; Brightwater Q4 research funding, $1.2M by Oct 30; Quillon Milestone 4, $40M around Dec 3; the Solenne Q3 balancing payment, €3.42M around Dec 14; and the Vireo target fee, $500K by Dec 31. $45.4M firm, plus $165M contingent: $150M to the Pellmore sellers if PMB-101 is approved on Nov 18, and the $15M Brightwater option fee if we exercise.
Alert me 20 business days before every JSC meeting
Done. Committee meetings and minutes now alert 20 Business Days ahead (was 10). That moves four alerts earlier: Brightwater JRC (Nov 5), Orrin steering committee (Nov 12), and the Quillon and Solenne JSCs (Dec 15). The change is live in Settings and recorded in the audit trail.
13 screens from the working solution, on its sample data. Pick one to see it large.
Alert lead times, signal sources, who confirms and who signs are settings — and new rules can be described in plain words.
| Setting | Default | Choose from |
|---|---|---|
| Alert ahead of milestones and notices | 10 Business Days | 5 · 10 · 20 Business Days |
| Alert ahead of reports and statements | 30 days | 7 · 14 · 30 days |
| Alert ahead of committee meetings and minutes | 10 Business Days | 10 · 20 · 30 Business Days |
| Alert ahead of option and consent windows | 60 days | 30 · 45 · 60 days |
| Alert ahead of payments | 14 days | 7 · 14 · 30 days |
| Who confirms a milestone achievement | Dana Okafor | Any of the six people on the alliance team |
| Who signs notices and consent letters | Omar Haddad | Any of the six people on the alliance team — electronic signature with meaning |
| Business Days | New York bank calendar | As each agreement’s definition says — Columbus Day and Veterans Day not counted |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
“demo” = seen in the working solution, on its sample alliance book · “target” = the design goal, measured in the live solution · “estimated” = our estimate · “typical” = published figures (published contract-management benchmark, Aug 2025: contract data spread over 24 systems, 8.6% average value erosion). Companies and people named on this page are characters in the working solution.
Keeping one live register of what each licence, collaboration, option and acquisition agreement requires — milestones, payments, notices, reports, committee meetings, diligence duties, consents and options — and noticing when an event triggers one. The Alliance Obligation & Milestone Tracker reads the agreements into that register with the clause cited, and watches the events that start the clocks.
The signal watcher reads the trial system, the regulatory tracker, news, ERP, CRM and the calendar, and matches each event to the clauses it could trigger. The trigger checker then tests each element of the defined term against the evidence — for example “Initiation”, “Phase 3 Clinical Trial” and “Licensed Product” — and works out the amount and the notice clock in force.
Yes. The definitions and amendment resolver applies each amendment or side letter from its effective date, so the obligation shows the wording in force, and keeps the superseded wording visible and marked. In the working solution, Amendment No. 1 raises a milestone from $35M to $40M and cuts its notice from 30 days to 10 Business Days.
It counts on the calendar the agreement names. In the working solution Business Days follow the New York bank calendar, as each agreement’s definition says, so Columbus Day and Veterans Day are not counted.
Yes. The agents propose; a person confirms every milestone achievement. Notices and consent letters are sent only with licensing counsel’s electronic signature, and accruals above $10M need the controller’s approval. Every step is recorded in the audit trail.
Once a milestone is confirmed, the notice and report writer drafts the notice from the notice clause — addressee, copies and form — and the finance link drafts the accrual in the period of achievement with the clause and evidence attached. It also drafts consent and information requests and annual diligence reports.
Your contract system for new agreements and amendments, the trial system, the regulatory tracker, a news watch, ERP for invoices, payments and accruals, and CRM for aggregate co-promotion activity — no prices. Each source can be switched on or off in Settings.
The Agentic Solution Engine builds and deploys it from your requirements and documents — your agreements, amendments, notice templates and alert rules — and it goes live once every quality gate has passed. We will walk you through it on your own agreements first.
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