An academic recovery plan for every student on probation, its GPA math checked to the hundredth and signed by the advisor and the student
Every probation student signs a plan with checked math before registration closes.
See one case, screen by screen ↓An academic recovery plan is the agreement a student on academic probation signs with an advisor: the courses and target grades that bring the cumulative GPA back to good standing, and the check-ins the student will keep. Academic Recovery Plans drafts each plan from the student's degree audit, the repeat policy and open seats, has a separate Math Checker verify the GPA math to the hundredth, and leaves the signatures with the advisor and the student.
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An academic recovery plan is the agreement a student on academic probation signs with an advisor: the courses and target grades that bring the cumulative GPA back to 2.00, and the check-ins the student will keep. Every term a standing run puts students on warning, probation or suspension. Each student on probation must sign a plan before registering, and a suspended student may appeal in a short window before registration closes.
Today the plan is built in a spreadsheet or a degree-audit GPA calculator, with the repeat and credit-cap rules applied from memory. A wrong decimal sets an impossible target or tells a student they are safe when they are not, and a grade change posted after the run leaves the snapshot stale. Missed check-ins are noticed weeks later, and appeal packets are assembled from email in the last days before registration. Academic Recovery Plans puts six agents in front of that work and leaves every signature and every decision with a person.
Estimated split for one term at the sample college: about 30 minutes a plan by hand against about 10 with the agents, so about 290 advisor hours become about 100. The plan meeting itself is not counted. Our arithmetic, kept modest.
Six agents compute standing, draft and check every plan, watch check-ins and build appeal packets; advisors, the committee and the registrar decide.
Malik Ferrante, a student at Brandvale Community College, is on academic probation at 1.74, and his plan meeting with advisor Dana Whitcomb is at 1:00 p.m. on Tuesday, January 5. That afternoon the Academic Standing Committee meets on suspension appeals. Here is the day, screen by screen, in the working solution.
Dana has 14 students on probation, and registration closes Friday, January 15 at 5:00 p.m., in 8 business days. Since the standing run the Planner has drafted 13 plans; the Math Checker agreed on 12 and held one. Each line of the briefing is cited and carries one action: a drafted message for Jordan Pike, who missed his 10:00 a.m. plan meeting, and a retry for Sofia Ruiz, whose plan paused when the degree audit did not answer.
Open Malik Ferrante's plan · 1:00 p.m.
Malik, in Environmental Science AS, has 44 GPA credits, 76.56 quality points and a fall term GPA of 1.18. He works evenings, so the Planner drafted spring from his degree audit, the repeat policy and open sections before 4:30 p.m. Each course is a step: the CHEM 110 repeat at a B lifts the floor and rises to 1.92, ENG 102 at a B+ crosses the line at 2.01, and PSY 101 and HIS 102 bring him to 2.10.
The repeat lifts the floor: 1.74 → 1.81
The calculation receipt shows both plans row by row. The repeat removes the D, 4.00 points and 4 credits, so the plan with it is 111.56 ÷ 53 = 2.10 and the plan without it is 115.56 ÷ 57 = 2.03. Dana can change any target grade with Malik, and the plan is re-checked live. The Math Checker recomputed both columns from the live transcript, with exact arithmetic and no language model.
Agrees to the hundredth
Aaliyah Brooks's plan was drafted from the December 21 snapshot, at 1.88. The Math Checker read the live transcript, found an ART 110 grade change from F to C posted December 30, and got 2.01. Her plan is held and not shown to her, and the difference went to Miriam Szabo, the registrar, as a standing correction.
Dana signs at 1:19 p.m., and Malik signs on the office tablet at 1:20 p.m. Signing books his week 3 check-in for Thursday, February 4 at 3:30 p.m., then March 4 and April 15, on both calendars, and sends the hold release to the registrar to apply. Malik sees the same plan in plain words in the student portal, in English or Spanish.
Signed Today 1:20 p.m. by Malik and Dana Whitcomb.
Jordan Pike missed his Monday 10:00 a.m. plan meeting. The Check-in agent put him on Dana's Needs you list with a drafted text and email, and nothing is sent until she approves or excuses it. A hold on next term is proposed only after two missed check-ins; Dana confirms it, and the registrar applies it.
Holds proposed this week: 0
412 students were suspended after fall, and about 300 appeals are expected between January 4 and January 15. By day 2, 118 have arrived: 24 are on today's 2:00 p.m. docket, 41 are complete and waiting, 22 are incomplete and 31 are decided. Each row shows whether the Math Checker finds 2.00 reachable by spring.
Keisha Rowland was suspended at 1.62. Her packet holds her statement with the Appeal agent's neutral summary, redacted evidence, her history and the feasibility check: repeating MATH 110 and ENG 102 with 12 credits at a B reaches 2.20, and without repeats only 1.95. Two members vote to reinstate on contract, and Dr. Castellano signs the decision with a 12-credit cap, check-ins in weeks 2, 5, 9 and 13, and tutoring twice a week.
Appeal agent: never recommends or decides.
Keisha's reinstatement, Aaliyah's standing correction and a batch of 10 hold releases for signed plans wait in the registrar's queue. Miriam approves and applies each one to the student information system, or returns it with a reason, and nobody applies a change they made. The decision letter goes out only after she applies it.
Each entry names who did what, when and why, with the evidence: the Math Checker's 12:41 p.m. recomputation, Dana's signature on plan v2 at 1:19 p.m. and Malik's at 1:20 p.m., the chair's decision for Keisha. An export pack serves a student's appeal file, a FERPA inspection, the regional accreditor or a federal reviewer, with names replaced by IDs except in a student's own file.
The same day, seen by the five people who carry it: what it looked like before, and what it looks like now.
Six agents compute standing, draft and check every plan, watch check-ins and build appeal packets; advisors, the committee and the registrar decide.
Computes warning, probation and suspension from final grades under the college's standing rules, cites each student's numbers, holds pending grade changes, incompletes and missing grades, and re-runs when a grade changes.
Drafts the next term from the degree audit, the repeat and renewal rules, the credit cap, open seats and the student's availability, weighs the options and watches waitlists.
Recomputes quality points and GPA from the live transcript, independently of the Planner, with exact arithmetic and no language model.
Cites the standing rule, catalog line or federal rule behind each step of a plan, and answers questions with the passage.
Books the required check-ins when a plan is signed, watches attendance, tells the advisor about a miss within one business day, drafts the message and proposes a hold after two misses.
Assembles each suspension appeal packet with the statement, evidence, plan and history, redacts third parties, summarizes neutrally, flags missing items and drafts the decision letter after the chair signs.
Sign the plan together. The agents propose; a named person decides.
The assistant explains any plan, calculation, rule, check-in or appeal, shows where each number came from, and takes you there.
Why repeat CHEM 110 and not ECO 201?
Repeating the F in ECO 201 would lift Malik more, but both spring sections are full with 14 on the waitlist, and ECO 201 counts only as an elective in his degree. CHEM 110 is required, and CHEM 120 needs a C or better in it. The repeat replaces his D in the GPA: 2.10 instead of 2.03. If an ECO 201 seat opens, the Planner will propose option C (2.25).
Who missed a required meeting?
One of your students: Jordan Pike missed his plan meeting Monday at 10:00 a.m. A text and an email are drafted; nothing is sent until you approve. College-wide, 27 plan meetings were missed; 4 advisors are past 2 business days and Gwen Halvorsen has them. A hold is proposed only after two missed check-ins.
Can Keisha Rowland reach good standing by spring?
Yes, on paper. Repeating MATH 110 (F) and ENG 102 (D) with 12 credits at a B average brings her from 1.62 to 2.20; without repeats she reaches only 1.95. The Math Checker agrees to the hundredth. Her statement names a shift change and a lost apartment, both resolved by December. The committee decides; the assistant does not recommend.
13 screens from the working solution, on its sample data. Pick one to see it large.
The standing rules are settings that the Standing agent, the Planner and the Math Checker all read. A change is proposed and takes effect after the Director of Advising approves it.
| Setting | Default | Choose from |
|---|---|---|
| Probation | Cumulative GPA below 2.00 after 12 attempted credits | Warning: term GPA below 2.00 after 6 credits |
| Suspension | On probation, term and cumulative GPA both below 2.00 | Good standing: cumulative GPA 2.00 or higher |
| Credit cap | 13 credits on probation | 12 credits when reinstated on appeal |
| Required check-ins | Weeks 3, 7 and 12 | Weeks 2, 5, 9 and 13 when reinstated |
| Hold rule | 2 missed check-ins | Proposed by the agent, confirmed by the advisor, applied by the registrar |
| Repeats | The most recent grade counts | A third attempt needs the dean |
| Appeal window | 10 business days after the suspension notice | Decided within 2 business days of a complete packet |
| Retention | Signed plans and decisions: 5 years after the last term | Drafts never signed: deleted after 1 year |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
Sources: NACADA Clearinghouse, "Advisor Load" (median caseload of 296 students per advisor) · National Student Clearinghouse, persistence and retention of the fall 2024 cohort (69.1% still at their starting institution a year later) · Lindo, Sanders and Oreopoulos, "Ability, Gender, and Performance Standards: Evidence from Academic Probation," American Economic Journal: Applied Economics, 2010 (first-year dropout among men about 3% just above the probation line and about 6% just below) · 34 CFR 668.2(b) (a repeat of previously passed coursework) · FERPA, 34 CFR Part 99 · "target" = design goal, measured in the live solution · "demo" = seen in the working solution, on its sample data · "typical" = published figures · "estimated" = our arithmetic, kept modest. Brandvale Community College and the people named on this page are fictional: characters and sample data in the working solution.
An academic recovery plan is the agreement a student on academic probation signs with an advisor: the courses and target grades that bring the cumulative GPA back to good standing, and the check-ins the student will keep. Academic Recovery Plans drafts each plan from the student's degree audit, the repeat policy and open seats, has a separate Math Checker verify the GPA math to the hundredth, and leaves the signatures with the advisor and the student.
Under the standing rules in the working solution, a student returns to good standing when the cumulative GPA reaches 2.00. The plan shows which grades get there, course by course: Malik Ferrante's spring plan takes him from 1.74 to 2.10 if he meets each target, and repeating CHEM 110 to replace his D adds 0.07 over the plan without it. Each college sets its own thresholds.
Under the course repeat policy in the working solution, the most recent grade counts and a third attempt needs the dean; colleges also call this grade forgiveness, and each sets its own rule. The calculation receipt shows the plan with the repeat and without it, side by side. The Policy agent also cites the federal aid rule, 34 CFR 668.2(b), which counts one repeat of a course already passed; satisfactory academic progress stays with the financial aid office.
In the working solution, a suspended student may appeal within 10 business days of the notice. The Appeal agent assembles each packet with the statement, redacted evidence, plan and history, and the Math Checker shows whether 2.00 is reachable by spring. Committee members vote, the chair signs the decision with a written rationale, and the registrar applies it to the student record; the agent never recommends or decides.
Twice, apart from each other. The Planner drafts the plan, and the Math Checker recomputes quality points and GPA from the live transcript with exact arithmetic and no language model; the two must agree to the hundredth. Any difference holds the plan before a student sees it, which is how a grade change posted after the standing run is caught.
The student, the assigned advisor and the Academic Standing Committee. Anyone else requests access with a reason, the Director of Advising approves it for 48 hours, and the request is logged. Disability information never enters an appeal packet; the VA certifying official and the international student office see standing only, and financial aid sees standing and the date the plan was signed.
Yes. No agent signs, sends a message without approval, applies or lifts a hold, or decides or recommends an appeal. The advisor and the student sign the plan, the chair signs appeal decisions, and the registrar's office applies every record change, never one it made. Overriding an agent takes a reason code.
The Agentic Solution Engine builds and deploys it from your requirements and documents (your standing rules, course repeat policy, catalog and a sample of past plans), and it goes live once every quality gate has passed. We will walk you through it on a sample of your own records first.
Every student at risk reached within two days, each warning sign cited to its record.
1-min demoAcademic Advising AssistantAnswers at any hour, cited to the student's own catalog year, and never a promise.
1-min demoClinical Placement Compliance TrackingStudents cleared before day one, every document tested against the site's own clause.
1-min demoWe'll run Academic Recovery Plans on a sample of your own transcripts, standing rules and course repeat policy.