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SystemEnvironment, Emissions & Regulatory

Stakeholder Commitments Register

A commitments register that reads the old minutes and letters, quotes each promise nobody typed in, and puts a named holder and a proof on it.

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Follow one promise from the minutes to a stopped rig ↓
The problem

Said at a public meeting, left out of the agreement, gone with the land agent

A land agent tells a family at a public meeting that their farm road will move before any rig comes. The surface use agreement signed later leaves it out, and when he changes jobs his handover note does not mention it.

Promises like that live in transcripts, letters, permit files and people's heads. Drilling schedules, maintenance plans and turnaround plans are built with no sight of any of it, so the neighbor raises it when the rig is already on its way.

A sale makes it worse. Open promises are listed from memory, if at all, and counsel reads agreement after agreement to work out what passes to the buyer.

Built forLand managersCommunity liaisonsProject managersStakeholder analysts

The Problem Today

Promises made in meetings and letters outlive the people who made them, and jobs get planned without them.

3,840
hours to read 38,400 documents by hand, at 6 minutes each our estimate

Kept in scattered files today

  • Letters
  • Minutes
  • Trackers
  • Permits
  • Jobs planned blindA schedule never sees what was said about that land
  • Sold with the siteOpen promises go quiet when an asset changes hands

The Solution

  1. Read the whole pileLetters, minutes and transcripts read for promises nobody typed in
  2. A person rulesThe agent quotes the sentence; an analyst proposes, a manager rules
  3. Jobs meet promisesLinked by parcel, road or permit; two people sign a stop on the job
  4. Nothing leaves with peopleLeavers get a new holder; in a sale, counsel rules what passes

Built-in controls

  • Two named people on each ruling, stop and lift
  • Agents never decide what counts as a promise
  • Personal details limited by role and setting

What You Get

Land and project teams see what is owed, and who holds it, before the plan is set.

2.9
rig days: what the sample road move costs, at a sample day rate our estimate
  • A holder for each promiseLoose threads shown first, with a proposed new holder
  • No surprise on the rig dateA planned job is checked against promises once it is scheduled
  • A clean sale handoverOpen promises ruled by counsel, in a pack for the buyer
Two mornings, one parcel

A spoken promise enters the commitments register and stops a rig move

A new four-well pad joins the drilling schedule, and a check finds one sentence from an old public meeting that no list holds. A day later it has a ruling, a holder and a signed stop.

demoThe company, the field, the people and the figures are sample data.

  1. 01Day one, 08:21

    A new pad on the schedule, and a sentence nobody has ruled on

    Stakeholder relations analyst

    The register opens on a web of promises around each site, loose threads first: 212 have no holder because the person who held them left. The rig move to Pad 8 East joined the drilling schedule that morning. A note beside the web says one old sentence touches it, nobody has ruled on it yet, and the man who said it has gone.

  2. 02Day one, 08:21

    Seven parcels, 412 passages and one sentence that no list holds

    Job watcher, for the analyst

    The check is laid out step by step. It read the schedule change, mapped the access route across 7 parcels and a township road, and found 6 promises already on the register by parcel, road and permit. Then it searched 38,214 source documents for those parcels and turned up one sentence no list holds. It matched the speaker and the signed agreement, and stopped there for a person.

  3. 03Day two, 09:00

    Page 23 of a township meeting transcript, with the land agent's word on it

    Stakeholder relations analyst

    The analyst reads the sentence where it was said. At the public meeting the land agent told the family the farm road would move to the east fence line before any rig came on the pad site, and gave his word. When the chair asked whether that was in the paper, he said it would be. The panel lists why it may count and why it may not.

  4. 04Day two, 09:00

    The signed agreement leaves the road out and calls itself the whole deal

    Stakeholder relations analyst

    The next tab opens the surface use agreement for the parcel. Exhibit B shows no move of the farm road, and section 14 says the agreement replaces all earlier talks and statements. Whether that clause matters at law is for counsel. The analyst proposes that the promise counts anyway, as a specific act by the company's own representative, with a short note for the land manager.

  5. 05Day two, 09:04

    It counts: a holder, a due date and a stop tied to the rig move

    Land manager

    The ruling form only opens once the analyst has proposed. It offers holders from the people at that site and leaves out one who has given notice. The land manager names the project manager, keeps the due date, ticks the box that links the promise to the rig move on that parcel, and signs. The promise joins the register, and owed goes from 949 to 950.

  6. 06Day two, 09:12

    The hold arrives on the drilling superintendent's own screen

    Drilling superintendent

    The register does not change the schedule. A hold request goes to the superintendent who owns the rig move, to accept or to refuse with a reason. Beside it sits the sum: the road takes 20 working days and ends ten days before the rig, and at sample prices it costs less than three rig days. The pad build is not held, because the promise is about the rig.

  7. 07Day two, 09:20

    Release the rig move, and the screen names the promise that holds it

    Drilling superintendent

    With the hold accepted, the schedule row reads on hold, entered by the superintendent. Pressing release now brings a refusal that names the farm road promise and the signed stop behind it, and the attempt goes on the audit trail. Only a second person confirming the road records, or counsel signing a lift, clears the stop.

  8. 08Later that morning

    The farm road tops the holder's own list, ahead of 11 late promises

    Project manager

    The holder's work view puts promises that stop a job first, so the farm road leads, due ten days before the rig and marked as stopping a job. Late ones on other parcels follow, 11 in all. A second panel lists the jobs that wait for this holder's agreement, the rig move among them.

  9. 09Before the rig

    Three records clear the stop: a survey, an amended exhibit, the family's note

    Land manager

    The promise page keeps the words as they were said, the thread from the meeting to the handover note that missed it, and who decided what. Proof needed is a road survey, an amended Exhibit B and a signed family note, and only the holder can file it. Lifting the stop instead takes a proposal, a listed reason and counsel's signature.

Moving the farm road costs less than three days of rig time

The holder's road job, priced with unit prices that are sample values and not quotes. The rig rate is a sample too.

Gravel, 1,314 tons at $32 placed0.6 mile, 16 ft wide, 6 in deep: about 60 loads$42,048
Grading, 0.6 mile at $38,000$22,800
Two culverts at $4,500$9,000
Fence moved, 3,168 ft at $4$12,672
Road move$86,520
In rig days, at a sample $30,000 a day20 working days of road work, finished ten days before the rig moves on2.9

demoSample data, from the working solution.

Around the register

Stakeholder commitment tracking across the queue, the leavers and the visits

The same records, as the rest of the land and community team works from them.

Sentences waiting for a ruling142 sentences wait, each on a ruling clock, and 12 are past it. Repeats can move as a group once a second person opens a sample.
The whole registerPromises by party, holder, date and status. A standing promise shows kept to date with its next date, so one proof does not close it.
Who left, and what they heldEach former holder with the promises left loose, and anyone under notice at the top. The analyst proposes a new holder; a second person signs after opening a sample.
Before a visitThe liaison reads the family's whole history and who holds the promise now, then logs the visit. A promise heard in the field goes for a ruling first.
Documents read, and held38,214 of 38,400 documents read. The 186 held are counted, never skipped: faint field books, poor faxes, tapes with no transcript.
The audit trailThe morning's proposal, ruling, stop, hold request, acceptance and refused release, with who did each. Agent steps are marked, and nothing can be edited.

demoSample data, from the working solution.

Who proposes, who rules, and who may release the rig

One person proposes and another decides.

Stakeholder relations analyst
Sees
Sentences found, with the page open beside them
Signs
Proposes rulings, new holders and the sale file, and rules on none of them
Land manager
Sees
The proposal, the passage and each record filed as proof
Signs
Rules, names holders, signs stops, and signs group moves after opening a sample
Project manager holding promises
Sees
Promises that stop a job, at the top
Signs
Files proof, agrees to a job, or declines a promise with a reason
Drilling superintendent
Sees
Hold requests on the rig moves this person owns
Signs
Accepts or refuses a hold, enters it in the schedule, and releases once holders agree
Counsel
Sees
Clauses flagged for a legal view, and each sale group
Signs
Rules what passes in a sale, and co-signs a lifted stop
Internal auditor
Sees
All of it, with no action that succeeds
Signs
Acts on nothing; exports the trail as evidence
Reading, never ruling

Seven agents read papers and schedules, and none rules on a promise

They read, quote, match and report. The rulings belong to people.

Document reader

Reads letters, minutes, transcripts and agreements page by page.

  • A paper it cannot read is held and counted, never skipped
Promise finder

Quotes sentences that may be promises, with reasons both ways.

  • Never decides what counts
Party matcher

Ties speaker, hearer, place and signed paper together.

  • Gives no legal opinion
Job watcher

Reads drilling, maintenance and turnaround plans, and links promises by parcel, road or permit.

  • Never changes a schedule
  • Never sets or lifts a stop
  • Never matches on words in the promise
Owner watcher

Reads leaver dates and proposes the next holder.

  • Never moves a promise
  • Reads leaver and notice dates, nothing else from the HR system
Proof reader

Reads each filed record for kind, party, date and signature.

  • Never marks a promise kept
  • A reference with no record is no match
Handover builder

Reports what each paper says for a sale, and groups the rows for counsel.

  • Never sends outside the company
  • Never decides what passes to a buyer

Calls that stay with the land manager, counsel and the superintendent

The agents read and propose. These decisions carry a person's name.

Whether a sentence is a promiseThe finder quotes it with reasons both ways. An analyst proposes, and the land manager rules, asks back, or rejects with a reason.
Whether an old promise binds at lawAn entire agreement clause is flagged for counsel. The ruling on the register is about the company's word to its neighbor.
Setting or lifting a stopA stop needs a proposer and a signer. A lift needs a listed reason, a supporting note, a proposer and counsel's signature, and the holder is told.
Calling a promise keptThe holder files the records, and a second person opens each one before confirming. A standing promise keeps a next date.
What passes to a buyerEach open row in a sale starts as counsel to confirm. Counsel rules each group after opening three records.

What land and community leads ask about a commitments register

What is a commitments register?

A commitments register lists what a company has promised to landowners, communities and agencies, each with a holder, a due date and proof. This one reads letters, minutes, transcripts and agreements, so a promise nobody typed in is found and ruled on by a person.

How does this differ from stakeholder commitment tracking in a spreadsheet?

A spreadsheet holds what someone typed. Here agents read the papers and quote sentences that may be promises, and a person rules on each. Each promise is tied to a parcel, road or permit, so a planned job that touches it is flagged.

What happens to landowner commitments when the person who made them leaves?

Leaver and notice dates turn into a proposed new holder. A promise with no holder hangs loose on the web and is shown first. A second person signs the new holder after opening a sample of the promises.

Can it stop a rig move or a turnaround?

It does not touch the schedule. A promise with no holder raises a warning on the job. Only two signed names make a stop, and the hold goes to the job owner, who accepts or refuses it and enters it in the schedule.

Does it decide whether an old spoken promise is legally binding?

No. It flags clauses such as an entire agreement clause and says that question is for counsel. The land manager's ruling records whether the company stands by what its representative said.

How does community commitments management work in an asset sale?

The handover file is built from the same register. Each open row starts as counsel to confirm, grouped by what the paper says. Counsel rules each group, the land manager signs only when nothing is loose or unruled, and the sale is open only to named people.

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Bring one parcel's file
and the minutes behind it.

We'll walk through what the agents quote from your papers, and who would hold each promise.

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