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SystemShip Management & Maritime Compliance

SIRE 2.0 Inspection Preparation

SIRE 2.0 inspection preparation that walks the ship as an inspector would five days out, then answers each observation with root cause, evidence, a date and two signatures.

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See one tanker readied for SIRE 2.0, screen by screen ↓
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The problem

An old cargo plan form, defended aloud by the officer who uses it

A SIRE 2.0 inspection asks each tanker a question set compiled from its own pre-inspection questionnaire, answered in hardware, process and the people on board. The inspector walks the ship from the gangway to the engine room and asks whoever stands at each station.

The office prepares with a generic checklist it cannot see into. Nobody holds each likely question against the current procedure revision, the last record and the photo set. So a superseded form, a certificate for a mooring line already replaced or a new master who was never rehearsed surfaces in front of the inspector. Afterwards the comments are chased from the ship by email and pasted in near the deadline, often with no evidence and no date.

Built forVetting managersMarine superintendentsDesignated persons ashoreTechnical directors

The Problem Today

The inspector questions the crew at each station, and the office learns which answer failed when the report lands.

22,000+
SIRE 2.0 inspections in the program's first twelve months published
14 days
for the operator to comment on each observation published

Prepared from a checklist today

  • Procedures
  • Records
  • Photo set
  • Emails
  • Superseded forms still in useThe crew defends an old form in the interview
  • Comments assembled from emailRoot cause and evidence arrive late, often undated

The Solution

  1. Questions placed on the routeEach likely question set where the inspector asks it
  2. A challenger walks it firstWeak answers raised, including the agents' own errors
  3. The ship replies in fieldsAnswers checked against records; free text goes to a person
  4. Comments with evidenceRoot cause, action, evidence and a date, signed twice

Built-in controls

  • Two signatures on readiness and on each comment
  • Terminal and ship notes reach a named person first
  • Crew rehearsal answers stay inside the company

What You Get

The ship meets the inspector rehearsed on the answer its records give, and the report closes with comments a charterer's reviewer can check.

  • Rehearsal tied to recordsEach person's questions, with the answer the records give
  • Keep or slip, played forwardWhat expires and who signs off if the date moves
  • Fleet lessons approved firstA rule applies only once the designated person ashore approves
Features

SIRE 2.0 inspection preparation features, from the PIQ to the comments

The vetting manager, the superintendent and the designated person ashore use them to ready one product tanker for its inspection and answer what the inspector found.

demoSample data throughout: the tanker, its crew, the terminal and each figure shown.

  1. 01Inspection walk

    SIRE 2.0 inspection questions forecast from the PIQ, placed on the route

    • Likely questions forecast from the PIQ. Five days out, the vetting manager sees the size of the job at each station, labeled as our forecast and never as the program's own set.
    • Each question at the station where it is asked. Preparation follows the inspector's walk from the gangway to the interviews, with the officer who will be questioned at each station named.
    • The run steered mid-way. The vetting manager types that the master is new, and the bridge gets a second rehearsal; the trail shows who asked and when.
  2. 02Station detail

    Procedure revision checked for each question against the SMS

    • Hardware, process and human on each question. Each likely question shows what kind of evidence it needs, so a record gap and a crew gap are prepared differently.
    • Form in use against the current revision. A plan filled on a superseded form is caught in the office, before the officer who filled it has to defend it.
    • Documents shown as they are on board. The plan, the SMS change note and the US transfer rule sit beside the question, with the line the agents read highlighted.
  3. 03The read

    Inspector's read of the route, weak answers listed station by station

    • The route walked before the inspector. Each point carries the question an inspector would ask and what is weak about today's answer, with its records.
    • The agents' own record errors raised. A certificate cited for a mooring line already removed stops that station until the new line's certificate is on file.
    • Each point given a path. Answered by a cited record, sent to the ship as a request, or handed to the superintendent for a plan.
  4. 04Requests out

    Ship and terminal replies in fixed fields, checked against the letter

    • The terminal's written limits in fields. Total and per-arm rates, manifold pressure, topping-off rate and stop notice arrive as values, so the cargo plan is checked against this berth rather than the last call.
    • Ship replies compared field by field. A loading rate above the terminal's limit shows as disagreeing, and the reply cannot be accepted.
    • Terminal notes held for a person. The cargo plan request waits until the vetting manager has read the terminal's note in its exact words.
  5. 05Crew rehearsal

    Crew rehearsal questions with the answer the ship's records give

    • Rehearsal answers compared with records. When an officer cites another berth's loading rate, the superintendent sees it days before the interview, with the next round dated.
    • Readiness blocked while points are open. The ship cannot be signed ready while a point has no record and no plan agreed by a person.
    • Rehearsal answers stay in the company. Crew answers are never exported or sent with a comment, and every export lists them as excluded.
  6. 06Keep or slip

    Inspection date what-if: what closes, what expires and who leaves if it slips

    • Both dates played forward. Shows which points close, which calibrations fall due and which rehearsed officers sign off before the later date.
    • Earnings at risk shown as an assumption. Days, day rate and share are inputs for the commercial operator to confirm, so nobody quotes the total as a forecast.
    • Decided by one, confirmed by another. The vetting manager decides the booking with a reason, and the superintendent confirms it.
  7. 07After the report

    SIRE 2.0 observations placed on the same route, with the comment clock

    • Observations at the station that raised them. Hardware, process and human observations land where the inspector stood, beside what the walk had prepared there.
    • The comment window counted for you. The clock counts the operator's days from processing against an internal target that moves only with the designated person ashore's approval.
  8. 08Operator comments

    Operator comments drafted with root cause, action, evidence and a date

    • Drafted from the ship's findings. The ship answers a findings request in fixed fields and a job card, and only then are comments drafted.
    • Drafts read against our own records. A draft that contradicts a plan the office already accepted is caught and rewritten around the real cause.
    • Past rulings applied to each draft. Drafts follow the vetting manager's earlier rulings, so a crew briefed with no who and no date is caught before a charterer's reviewer reads it.
  9. 09Approve and co-sign

    Each comment approved with its evidence open, then co-signed by the DPA

    • Evidence open in the signing dialog. The vetting manager reads the comment and what will be attached before approving, so no comment goes on one click.
    • Fleet-wide commitments signed by the DPA. When a comment promises a procedure change across the fleet, the co-signature says so and commits it.
    • No crew personal data attached. A comment carrying a personal record cannot be approved or co-signed; an assessment goes out as a dated summary.

Four people between the SIRE 2.0 booking and the operator comments

The vetting manager runs the inspection; the others plan, co-sign or fund what it finds.

Vetting managers

Prepare every SIRE inspection in the fleet and approve each operator comment

  • Which answer will fall over, five days out
  • Replies checked against the terminal's limits
  • Comments drafted from the ship's findings
Marine superintendents

Own the ship's readiness and plan the points that need a person

  • Weak points while there is time to fix them
  • Rehearsal plans dated by station
  • Readiness blocked until every point has a plan
Designated persons ashore

Co-sign each comment and own SMS changes across the fleet

  • The deciding signature on any fleet-wide promise
  • Rules applied only after their approval
  • Settings changes that wait for them
Technical directors

Read vetting results across the fleet and approve the budget for fixes

  • Open observations by ship and due date
  • Themes repeated across the fleet
  • Requisitions decided with a reason
More screens

A removed mooring line, a terminal's note and the fleet's open observations

Screens the vetting manager, the chief officer and the auditor open around the same inspection.

Aft mooring deckThe challenger found that the record agent had cited the certificate of the line removed in October. The station stays open until the new line's certificate arrives.
The terminal's noteA possible berth change, a reducer for arm 2 and a short night mooring gang, in exact words. No agent reads it; the vetting manager assigns actions.
The ship's sideThe chief officer answers the cargo plan request in six fields and attaches the plan from the ship, without writing an email.
Accept, with the file openAccepting a reply opens the plan as the ship sent it, the terminal's limits highlighted beside a reason code, and states what the signature means.
Fleet viewFourteen tankers, the next three inspections and 35 open observations, with themes repeated across the fleet such as cargo transfer planning.
Audit trailPeople, agents and the ship in one trail: each request sent, each reply compared and each acceptance with its reason.

demoSample data, from the working solution.

Whether the ship will pass is the charterer's call, and no agent submits

No verdict on the ship or the crewThe agents never say a ship will pass or be accepted and never judge a person. Asked, the assistant names who decides.
No comment submitted by an agentThe vetting manager approves each comment and the designated person ashore co-signs it; submission needs both on all of them.
No free text read into the caseNotes from the terminal or the ship go to a named person in their exact words and block the request they concern until read.
No crew personal data leaves the companyRehearsal answers, hours of rest and assessments are never exported or sent; an outgoing comment carries a dated summary only.
No signature on one's own workReadiness, comments, the booking decision, rules and settings each take two people, and reopening clears both signatures.

Seven records the walk reads, the questionnaire first and the report last

Pre-inspection questionnaireThe master's PIQ and the booking, from which the likely set is forecast
SMS proceduresCurrent revisions and change notes from document management
Fleet management systemMaintenance jobs, certificates and the ship's records
Crewing recordsWho is on board, joining dates and hours of rest, kept inside the company
The photo setThe photos the operator keeps for the program, checked for age
Replies from outsideThe ship, the terminal and the cargo surveyor, in fixed fields and files
The inspection reportObservations as written, placed on the route for comment

What vetting managers ask about SIRE 2.0 inspection preparation

What is a SIRE 2.0 inspection?

A SIRE 2.0 inspection is the tanker vetting inspection a charterer requests, run from a question set compiled for that ship from its pre-inspection questionnaire. The inspector walks the ship, asks the people at each station, and grades the answers in hardware, process and human terms.

How do you prepare for a SIRE 2.0 inspection?

Forecast the likely questions from the questionnaire, check each against the current procedure, the last record and the photo set, and rehearse the person who will answer. Here agents do that per station and a challenger walks the route first; the ship can be signed ready only by the superintendent and a second person, once every point has a record or a plan.

Does it reproduce the SIRE 2.0 question library?

No. The likely questions are written in our own words and labeled as our forecast from the questionnaire. The program compiles the actual set at the inspection.

How are operator comments on SIRE observations written?

From the findings the ship sends back field by field. Each comment carries root cause, action, evidence and a date; the vetting manager approves it with the evidence open and the designated person ashore co-signs before it is submitted.

Will it tell us whether the ship will pass?

No. Each charterer applies its own vetting criteria. The agents show which answers are weak and what the records say; acceptance is the charterer's decision.

What happens to crew rehearsal answers?

They stay inside the company. Exports list them as excluded, and a comment that would attach a personal record cannot be signed.

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Bring one ship's questionnaire, procedures and last report, and we will lay its likely questions on the route with you.

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