SystemCapital Projects & Commissioning

Operational Readiness

Operational readiness that shows what a new facility will lack on its first night, and gets each gap an owner and a date while it can still move.

See the demo Book a demo

Follow one drill from the runway to an accepted fix ↓

The problem

Ninety-eight percent landed, and the missing piece is the compressor seal

The readiness plan is spread across seven systems of record with seven owners, from purchase orders and training records to service contracts and the maintenance system build. Nobody can read it as one thing, so it gets reported as a percent.

An item on order counts as done. Qualification is counted across the whole workforce, when only one crew is on board at a time. And nobody asks what happens on day twelve, when a seal trips one of the only two export compressors and the one cartridge set that fits both is still on order.

Built forAsset managersOperational readiness managersMaintenance readiness leadsTraining leadsProcess safety engineers

The Problem Today

Readiness gets reported as a percent, and the percent hides what fails on the first night.

215 h: to read each readiness item once, every review our estimate

Chased by hand today

Training
Procedures
Orders
Contracts

On order counts as doneA spare promised after startup is still a gap
Counted across all crewsOnly one crew is on board at a time

The Solution

One runwayEach item placed by the date in its own record, before or after first gas
Drill the first nightPick a machine, a failure and a day, and walk each link
Owner and dateThe asset manager assigns each break; the owner must accept
Proof, then signedAn item moves only when its record changes and a second person signs

Built-in controls

A link holds only with a record behind it
Agents never mark an item landed
Safety items signed one at a time

What You Get

The asset manager sees what the first night lacks while there is still time to fix it.

Late items before they biteEach item after the line shows what it would stop
Crews counted by rotationQualified people per crew, not per workforce
Handover on proofEach system’s file shows what still blocks it

38 weeks to first gas

Operational readiness drill on the export compressor, day 12 after first gas

A new offshore central processing platform is 38 weeks from first gas. Its export compressors have not been drilled yet, because the maker’s spares list only just arrived. Here is the morning the asset manager runs the drill.

demoThe platform, the crews, the people and the dollars are sample data.

01Morning
2,146 items on one runway, and 188 land after first gas
Asset manager
Each readiness item sits in its week, read from the date in its own record: training, procedures, spares, maintenance plans, contracts, systems and data, and safety. 586 have landed and 1,339 land before the line. 188 land after first gas, and 33 have no date at all. Next to his name, one next step: the first export compressor has not been drilled.
02The drill
A dry gas seal fails on day 12, and 3 of 6 links break
Asset manager
He picks the machine, its most likely failure from the maker’s data, and day 12, which falls in the second crew’s hitch. The agent walks six links: detection, spare, maintenance plan, procedure, qualified people and service contract. Detection, plan and procedure hold, each with its record. The spare, the people and the contract break.
03The spare
The seal cartridge is on order, promised nine weeks after first gas
Asset manager
Opening the spare link shows the purchase order line itself: one tandem dry gas seal cartridge set, common to both compressors, ordered at a quoted 48 weeks and promised 9 weeks after first gas. On day 12 that is 51 days away. A tracker that counts on order as done would show this item as fine.
04The crew
Two technicians can change the seal, and both are on the other crew
Operations training lead
Counted by crew, the picture changes. Dry gas seal change-out needs 2 qualified people per crew. The first crew has 2; the second crew, on board on day 12, has none. Two of its three technicians are booked on the maker’s course, which starts after first gas, and the third is not booked. Counted across the workforce, this would read as covered.
05The cost
55 days short on one export train, from the late spare alone
Asset manager
The cost box sets out its sum. Fifty-one days waiting for the spare plus four to change the seals is 55 days with export gas short by one of two trains, about $18.8M of sales pushed later at the sample gas price. It is labeled a sample estimate and leaves out what the two other breaks add.
06Assign
Each break gets an owner, a date and what closes it
Asset manager
Assigning is his job, not the agent’s. He picks the maintenance readiness lead for the spare, a date six weeks before first gas, and what closes it: a promised date before first gas on the order, or an exchange cartridge on site. The owner must accept, and the link closes only when its record shows the proof and he signs it.
07Assign
The runway redraws, with each owner’s date before the line
Asset manager
He assigns the crew training to the training lead and the contract to the readiness manager. On the runway, each owner’s date now sits before first gas, joined by a dashed line to the item it fixes: the spare and the training after the line, the contract in the no-date bin. The items stay where they are until their records change; the runway never moves an item on a promise.
08Accept
The owner accepts, or sends it back with a reason
Maintenance readiness lead
The maintenance readiness lead opens the action in her own queue: what must land, where it stands today, the machines it covers, the due date and what closes it. She accepts. Sending back is the other choice. Either way it goes on the trail with her name.

The six links a crew needs on the first night, and which held

Export gas compressor, train 1, dry gas seal trip on day 12 after first gas.

Link	On the day
Detection	Holds: the trip is in the cause and effect chart, and the register’s relink to it is due before first gas
Spare	Breaks: lands 51 days after the failure
Maintenance plan	Holds: approved in the staged build
Procedure	Holds: work instruction approved, restart procedure in place
Qualified people	Breaks: 0 of 2 needed on board
Service contract	Breaks: draft, with a liability clause open

demoSample data, from the working solution. Day changes the answer: on day 1 the qualified crew is on board and the people link holds.

Where the 2,146 readiness items sit against first gas

Landed, with proof signed	586
Land before first gas	1,339
Land after first gas	188
No date in any record	33
Readiness items	2,146

demoSample data, from the working solution.

Around the runway

Spares, machines and the handover to operations

Five more screens the readiness team works from.

Spares lane: each spare with what must land, the purchase order line, the week it lands and whether it has landed — **One lane, item by item**The spares lane read from purchase orders and supply base receipts: 207 landed, 262 before the line, 61 after and 8 with no date.

Critical machines list with their last drill and the link that broke: service contract, spare, procedure or maintenance plan — **318 critical machines**Each machine’s last drill, its day and which link broke. Those not drilled yet show it, and the next 10 can be drilled together.

Handover to operations: 17 systems with planned dates, items landed and after the line, and what blocks each handover — **Handover to operations**Each of 17 systems against its own planned handover date, with what blocks it. Handover is refused until the date and the proof are there.

Audit trail of readiness decisions: drill run, three assignments, the owner’s acceptance and earlier proposals — **Audit trail**Each proposal, assignment, acceptance, drill and signature, with who did it and on what record.

Operations readiness plan settings: first gas date from the schedule, then proof sample, review clock and people per crew, each with a propose button — **Settings with two signatures**First gas comes from the project schedule. For every other rule the administrator proposes; the asset manager approves, or the process safety engineer for the crew rule.

demoSample data, from the working solution.

Who proposes readiness, who signs it, and who owns each gap

Operational readiness manager

Sees: The plan, procedures, contracts, systems and safety lanes
Signs: Proposes items as landed

Asset manager

Sees: What fails on the first night
Signs: Signs proof, assigns breaks and accepts handovers; never proposes

Maintenance readiness lead

Sees: Spares and maintenance plans, by date in the record
Signs: Accepts or sends back actions on spares

Operations training lead

Sees: Qualified people by crew and rotation
Signs: Owns crew training actions

Process safety engineer

Sees: Each safety item, one at a time
Signs: Signs safety items herself

Behind the runway

Seven agents read records and walk the drill; none marks an item landed

They read and walk; the readiness team decides.

Readiness reader

Finds the record that proves an item landed and quotes it.

Never marks an item landed

Date watcher

Places items from promised dates and flags items with none.

Never invents or moves a date

Failure drill agent

Walks the six links for a machine, a failure and a day.

Never says a link holds without a record
Never assigns

Crew checker

Counts qualified people by crew from in-date records.

Never counts booked or expired training

Spares matcher

Matches makers’ spares lists to orders and finds long-lead spares.

Never orders, changes or cancels

Proof sampler

Draws the sample a checker must open.

Gives the proposer no say in which items are drawn

Handover agent

Builds each system’s handover file and its blockers.

Never accepts a handover

What asset managers ask about operational readiness

What is operational readiness?

Operational readiness is making sure a new or changed facility has the people, procedures, spares, maintenance plans, contracts, systems and safety items it needs before startup. Here agents place every item on one runway by the date in its own record, and drill what a crew would lack if a machine failed after first gas.

Does an operational readiness checklist do the same job?

A checklist shows what is ticked. The runway shows when each item lands against first gas, and the drill tests whether the items a crew would need together on one night are all there.

Where does operational readiness assurance come in?

Nothing moves on a promise. An item is landed only when its record shows completion and a second person signs the proof, and safety items are signed one at a time by the process safety engineer.

Can it feed the operations readiness plan we already have?

It reads the records your plan points to: training, procedures, purchase orders, maintenance plans, contracts and the engineering register. The runway is built from those dates rather than from a separate tracker.

Why drill one failure on one day?

Because the items a crew needs arrive from different systems and owners, and only a real night shows whether they all arrive together. The day matters: the same failure can be covered on day one, when the qualified crew is aboard, and uncovered on day twelve, when it is not. The drill shows each link with its record, so the gap and its owner are plain.

What does handover to operations look like?

Each system gets a handover file with its items and what blocks it on its own planned date. The asset manager accepts a handover only when nothing blocks it.

Capital Projects & Commissioning