ESG questionnaire software that answers from one evidence library, every answer cited and approved by its owner
Every sustainability questionnaire is answered from one evidence library, each answer cited, checked and approved by its owner.
See one case, screen by screen ↓Rating providers, customers’ procurement teams and investors all ask the same things — Board oversight, Scope 1 and 2 emissions, science-based targets, water, packaging, supplier code of conduct, speak-up channels — in their own wording, their own spreadsheet and their own length limits. The ESG reporting lead answers each one again, hunting through the sustainability report, the GHG inventory, policies and last year’s answers.
The risk sits in the reuse. A past answer still carries the preliminary emissions figure from before the restatement. A 2024 answer still says “carbon neutral” after the offset programme ended. A policy is attached a month past its review date. And every section still has to go to the EHS director, the procurement lead or HR for approval — by email, with the deadline already close.
Estimated split of the 18-workday survey baseline per request, by hand and with the solution.
Specialist agents read the questionnaire, match the evidence, draft and check every answer, route each section and write it back; section owners approve every answer.
It is October 7 at Northwind Bio. Brightwater Hospitals wants its supplier sustainability questionnaire back by October 17, and a new RFI from Meridian Group Purchasing arrived yesterday. Here is what happens, screen by screen, in the working solution.
Priya opens the solution and sees the season as it stands: 6 open requests, 8 answers waiting for her, 3 gaps and stale documents already routed to their owners. The timeline shows rating providers, customers and investors side by side, and 28 of the 85 open questions are already answered by approved answers.
Needs you: “Brightwater Hospitals · 3 flagged · 2 ready for you · 1 gap · Oct 17.”
Sam Patel, the key account director, brought in Meridian Group Purchasing’s ESG supplier RFI. The spreadsheet is read into 18 questions in 7 sections, from Governance & strategy to People, safety & access, each with its section owner by topic and the requester’s own wording kept.
“Drafts are proposals. Every answer goes to its section owner, and only approved answers can leave the company.”
The reader keeps every answer format and length limit. The evidence matcher matches 16 of 18 questions to approved answers or library passages. The drafter reuses 12 approved answers and drafts 4 from evidence, with 28 citations in all, and the checker replaces a “carbon neutral” line with approved wording. The two new questions go to their owners with a due date.
“18 answers drafted — 12 reused, 4 from evidence, 2 gaps routed.”
On Brightwater question B.1, the draft reused the March answer to Halden Health: 61,400 tCO2e. The facts register holds 58,920 tCO2e — restated after the sale of Plant 6 and covered by limited assurance. Both figures sit side by side with their sources, and the assured one is marked recommended.
“This answer used 61,400 tCO2e — the facts register holds 58,920.”
Priya clicks the citation and the limited assurance statement from Corrigan Vale Assurance LLP opens at page 2, the passage highlighted: Scope 1 of 21,480 tCO2e and Scope 2 (market-based) of 37,440 tCO2e. She uses the assured figure; the solution points out two other places that still carry 61,400 and offers to flag them.
Question B.5 asks whether operations are carbon neutral. The draft reused a 2024 answer to Ostara Pharmacy Group that said yes. The checker flags it: the offset programme ended on January 1, 2026, and the climate transition plan says the company does not describe its operations or products as carbon neutral. It proposes wording from the approved claim library instead.
Two choices: “Use the suggested wording” or “Keep the claim and ask Legal” — which sends it to Grace Liu.
Question C.2 asks for 2025 effluent results for every site that manufactures active ingredients. The library holds Plants 1, 2 and 5, but nothing for Plant 4 — Cork. Priya asks Omar Haddad, the EHS director, with a message already written and a needed-by date of October 13, four days before the deadline.
Omar uploads the Plant 4 — Cork results to the library. The answer now covers all four sites, cites the new sheet next to the others, and is ready to send back to Omar, owner of Water & nature, for approval.
“Omar Haddad uploaded the Plant 4 — Cork results. The answer now covers all four sites — approve when ready.”
The owners view shows every section of the questionnaire with its owner and progress: Governance & strategy and Ethics approved, Climate & energy with 4 ready for Priya, Water & nature and Waste & packaging to send to Omar, Supply chain & human rights to Lena Ortiz, People, safety & access to Jonas Weber. The approval log beside it records each step — who did what, and when.
“Owners approve only their own sections. Public environmental claims also need Grace Liu (Legal). Only approved answers can be exported.”
The export writes every answer into its original cell of Brightwater_Supplier_Sustainability_2026.xlsx, with the evidence documents attached and an approval log of owner, date and sources for every answer. Until each answer is approved, only a review copy can be downloaded; the submission file stays locked.
“12 answers are not approved yet. You can download a review copy now; the submission file unlocks when every answer is approved.”
The same questionnaire, seen by the people who carry it — the ESG lead, the section owners, Legal and the account lead.
Specialist agents read the questionnaire, match the evidence, draft and check every answer, route each section and write it back; section owners approve every answer.
Reads a questionnaire in Excel, Word, PDF or a portal export and finds every question, section, answer format, length limit and required attachment.
Maps each question to the question it really asks, and to the approved answers and library passages that answer it, preferring the newest assured source.
Reuses the approved answer when it fits; otherwise drafts from evidence in the requester’s format and length, with a numbered citation for every statement.
Compares every figure with the facts register and every environmental claim with the claim rules, flags documents past their review date, and proposes the fix with both sources side by side.
Sends each section to its owner with the draft and evidence attached, asks for missing documents with a due date and sends reminders.
Writes approved answers back into the requester’s own file or portal format, attaches the evidence and records who approved each answer.
Approve every answer. The agents propose; a named person decides.
The ESG team can ask in plain words — or tell it what to change. Every answer shows its source.
Where do we still use the old 61,400 emissions figure?
Three places: Brightwater B.1 (the draft reused the March answer), Clearwater DP-02 (the rater still holds 61,400) and the Halden Health answer submitted on March 20. The assured value is 58,920 tCO2e, restated after the sale of Plant 6. I flagged all three and marked them on the facts register; Halden gets a correction note from Sam Patel.
Block “carbon neutral” wording in every answer
Done. New rule: any answer saying “carbon neutral”, “climate neutral” or “offset” needs current evidence and Legal’s second approval, since the offset programme ended on January 1, 2026. The Ostara 2024 answers are marked “do not reuse”. The rule is live in Settings and in the audit trail.
Which figures are assured?
Scope 1 (21,480 tCO2e) and Scope 2 market-based (37,440 tCO2e) for 2025 have limited assurance from an independent provider; together 58,920 tCO2e. Other figures in the facts register are reported in the 2025 Sustainability Report but not separately assured.
Is our human rights policy current?
Not quite. The Human Rights Policy was approved in September 2023 and is reviewed every three years — the review was due last month. It is cited in 3 open answers (Brightwater E.3, Terrasol, Larkspur). The modern slavery statement is current, Board-approved in June 2026.
13 screens from the working solution, on its sample data. Pick one to see it large.
Who owns each section, the rules every answer must pass and where evidence comes from are settings, not a project.
| Setting | Default | Choose from |
|---|---|---|
| Section owners | One named owner per section, A to G | Priya Raman · Omar Haddad · Lena Ortiz · Dana Okafor · Jonas Weber · Dr. Maya Chen |
| Figures must match the facts register | On — assured values win | On · Off |
| Block unsupported environmental claims | On — carbon neutral · climate neutral · eco-friendly · green product · zero impact need current evidence and Legal’s second approval | On · Off · Add your own words |
| Reuse only answers approved in the last 12 months | On — older answers go back to their owner | On · Off |
| Documents must be inside their review date | On — the owner is asked for the current version | On · Off |
| Owners approve within 2 working days | Reminder after 24 hours, then the ESG lead is copied | On · Off |
| Answer rules | Your rules | Describe a rule in plain words |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
“demo” = seen in the working solution, on its sample data · “target” = the design goal, measured in the live solution · “estimated” = our estimate, a split of the survey baseline · “typical” = published figures (The Conference Board survey of ESG managers, 2018: about 18 workdays per request, more than 10 requests a year). People and companies named on this page are characters in the working solution.
Software that answers sustainability questionnaires from rating providers, customers and investors from one source of evidence. ESG Questionnaires reads each questionnaire, drafts every answer from your reports, data and approved past answers with a citation on each statement, checks figures and claims, and routes each section to its owner for approval.
The evidence matcher maps each question to the question it really asks, so differently worded questions find the same approved answer. Only answers approved in the last 12 months are reused, and reused answers still pass the figure and claim checks before an owner approves them.
Yes. Every number in a draft is compared with the facts register, which holds one approved value per key figure with its source and assurance status. A different figure is flagged with both sources side by side, and the assured value is recommended.
Words such as “carbon neutral”, “climate neutral”, “eco-friendly”, “green product” and “zero impact” need current evidence and a second approval from Legal. The checker flags them and proposes wording from the approved claim library, and you can add your own words.
Excel, Word, PDF and portal exports. Each answer is written back into its original cell or field, in the requester’s own format and length limit, with the requested documents attached and an approval log.
Yes. Every draft is a proposal. Each section goes to its named owner, public environmental claims need Legal’s second approval, and the submission file stays locked until every answer is approved.
The question is marked as a gap and routed to the owner by topic, with a message naming the document or figure needed and a needed-by date. When the owner uploads it, the answer updates and goes back for approval.
The Agentic Solution Engine builds and deploys it from your requirements and documents — your reports, policies, data extracts and past questionnaires — and it goes live once every quality gate has passed. We will walk you through it on one of your own questionnaires first.
Every bill, rule and hearing that touches our medicines is read overnight and briefed, with sources, to the right policy lead.
1-min filmEarnings Q&AEvery likely analyst question forecast and answered from approved disclosures, each line cited.
1-min filmPitch TriageEvery partnering pitch read, scored and answered within days, with any earlier decision on the same asset brought back.
1-min filmWe’ll run ESG Questionnaires on one of your recent questionnaires, from your own reports and past answers.