Crewing managers
Decide each crew change and approve the joiners
- Who cannot join, why, and the fix
- Certificates confirmed with their issuers
- Options with cost and manning in view
Features
Crew certificate management features, from the agency's scans to the joiners
The crewing manager and the crewing officer use them to prove seven relievers for a product tanker before the tickets are issued.
demoSample data: the tanker, the agency, the seafarers and every date and figure on screen.
- 01Relief pairs
Crew change shown as relief pairs, each joiner's certificates in a wallet
- Who relieves whom, in rank order. The crewing manager sees each off-signer beside the reliever, with days on board and the joiner's contract end.
- Every certificate as a tile. Competency, endorsement, medical, refreshers and tanker training unfold under each pair, each with its expiry and how it was checked.
- Safe manning counted as the agents read. Capacities are counted against the safe manning document after every pair, so a shortfall shows before the pairs are approved.
- 02The run
STCW certificate verification run, step by step with each issuer
- Each step with its source. Read, checked, verified online or asked by email, each step names the certificate, the result and who it hands to.
- Verified at the source. Certificates are confirmed in the issuing administration's online register, or by a structured email to its published address.
- Steered while it runs. The crewing manager asks the agents to check one rank first or hold a ticket, and the plan and the log record who asked.
- 03Receipt of application
Flag endorsement receipt read for its own validity, never stretched
- Each certificate opened as it looks. The scan shows with the words the agents read highlighted, so the crewing manager checks the agent, not a summary.
- Proof of application read to the letter. A receipt that is valid three months from issue is counted from its date of issue, never from the joining date.
- 04Officer's check
Joiners read as a port state control officer would, before they join
- Questions a port state officer asks. Proof of application, medicals against the voyage, watchkeeping capacity and tanker training are asked before an officer boards, each with its rule.
- Wrong dates in our own draft caught. A proof-of-application end date counted from the wrong day is corrected before the expiry watch carries it.
- What only a person can answer. Points that need a decision go to the crewing manager with the facts, and approval waits for that answer.
- 05Dated answers
Crew documents expiry answered with a dated plan and an owner
- Each answer becomes a dated condition. A new medical before travel, or a named person chasing the flag by a date, goes onto the expiry watch.
- Options limited to what the rules allow. Renewal at a later port is offered only if the flag confirms it recognizes that doctor.
- 06Safe manning
Safe manning checked on every line before the crew change goes ahead
- A lapsed refresher blocks its pair. An expired basic training refresher with no renewal on the register stops that joiner, and the ship's shortfall is shown by capacity.
- Tanker duties counted on their own line. An officer can join as chief mate while cargo duties wait until the advanced tanker certificate is confirmed.
- Next step offered on the screen. The crewing manager asks the agency for another seaman or plays the options from the screen that shows the gap.
- 07Agency reply
Manning agency answers in fixed fields, with scans for the new seaman
- The request states what must hold. Capacity, the certificates that must stay valid past the contract and the reply deadline, so the agency answers once.
- Only fields change the case. The proposed seaman, travel date and scans are read by the agents, and the new certificates go through the same checks.
- Agency notes held for the crewing manager. A note in the reply is shown in the agency's words and approval waits until the crewing manager has read it.
- 08Options
Crew change options played forward with cost and safe manning on each day
- Only costs that differ between options. Ticket changes, fares, a later crew change and extension bonuses; wages are left out because a post is paid either way.
- Days on board against company and MLC limits. Keeping an off-signer on shows the days on board at the next port against both limits, and an option past them is refused.
- Assumptions marked for the crewing manager. Every cost is a sample input the crewing manager confirms, and the option chosen decides what goes for approval.