Contractor Invoice Validation demo
Pay for the work done, at the contracted rate. 1:15
What the demo shows
A workflow solution for contract administrators that matches contractor invoices to field work.
Seven agents read every contractor invoice the morning it arrives and tie each line to its contract rate and to the work done in the field: GPS as-laid surveys, excavator telematics, handwritten site reports, timesheets, permits and tip tickets. Quantities are measured from the field evidence, not the purchase order. The contract administrator approves the matched lines, short-pays what the evidence disproves and sends the contractor a notice with the proof attached.
Transcript
- Contractor Invoice Validation matches each contractor invoice line to its rate and to the work done in the field.
- Today, rates are checked by hand, but nobody measures the trench, so quantities are paid on trust.
- Brackwater Civils bills 16 lines for Elmvale Road, each tied to its rate and its evidence.
- Nine lines match, two need a question, and five are held with proof.
- Line 4 claims 480 meters of trenching.
- The GPS job shows 410.
- They build the old design.
- The crew's own report says the route ends at Joint Bay 3.
- Leah short-pays 70 meters, the ducts and excavator days that follow, and queries the rest.
- The notice goes out with its proof.
- $20,961 stopped before payment.
- Built on Botminds: agents, data, screens, and governance on one platform.
Transcribed from the film’s narration. Captions are on the player.