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Accrual Automation demo

Month-end accruals arrive as draft entries with their evidence, ready on day one. 1:28

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What the demo shows

Proposes month-end accruals from POs, receipts, contracts and emails, each with its support

The accountant works the month's accruals as a stack of draft journal entries, in conversation with the agents. Each card shows the vendor, amount, accounts, cost center, posting and reversal dates and the calculation, with an evidence fan behind it (order, receipts, rate card, email) that opens the exact passage. A source scanner reads orders, receipts, contracts, usage feeds and the close mailbox; a calculator prices each one with every input cited and asks budget owners a yes/no question when only they know; a completeness sweeper finds vendors billed every month with nothing proposed; a policy checker routes approvals and reclasses capital; an independent duplicate checker keeps watching the AP inbox until the period locks and withdraws a proposal when its invoice arrives. The accountant approves, edits or rejects each card with a reason code; only approved cards post as reversing entries. A month later the true-up analyst compares every accrual with its invoice and proposes better methods for the controller.

Transcript

  1. Accrual Automation proposes month-end accruals from orders, receipts, contracts and emails with support.
  2. It's for close teams, where the median close takes 6 days.
  3. Sam Patel has 20 accruals to decide.
  4. His top card is a draft entry, Cobalt Logistics Freight, $86,400.
  5. Behind it, the order, 3 receipts, the rate card and an email.
  6. Every number opens its source.
  7. Sam asks why there's no invoice.
  8. The duplicate checker searches 412.
  9. None. On their own, agents withdrew four proposals as invoices arrived.
  10. Sam approves with a reason code.
  11. The posting agent books a reversing entry.
  12. Next month, the true-up analyst checks each accrual against its invoice.
  13. Every value cited. Every decision signed with a reason.
  14. Every step logged. The result?
  15. Accruals ready on day one and five double counts stopped.
  16. Built on Botminds.
  17. Agents, data, screens, and governance on one platform.

Transcribed from the film’s narration. Captions are on the player.