Vendor Statement Reconciliation demo
Every supplier statement tied to our ledger before close, and every gap chased to proof. 1:33
What the demo shows
Reconciles supplier statements of account to the AP ledger and chases every mismatch
Each supplier statement is mirrored against our ledger in two columns. Agents read the statement from email, portal or upload; tie each line to the ledger even when references, dates or line counts differ; and float what does not tie into the middle in groups (we have not received, they have not applied our payment, credit memo missing, duplicate, price difference, disputed), each explained with its order, receipt, payment and bank record cited. The gap explainer finds the cause and sweeps other suppliers for the same cause. The supplier chaser drafts the request, and once a person approves it, sends it, reminds on the clock, reads the reply and its attachments and re-reconciles. The adjustment preparer proposes the entry or a payment-run hold, routed by amount, and never posts. A close checker re-performs each explanation and disagrees in the open. People approve each message, entry and sign-off with a reason code; the controller signs the period with the close pack.
Transcript
- Vendor Statement Reconciliation ties supplier statements to the AP ledger and chases every gap.
- Four AP teams and controllers.
- Up to 2% of payments go out duplicated or wrong.
- Brennick says we owe $64,000, our ledger just under 42.
- The agents mirror both sides, tying lines even when references differ.
- The rest floats to the middle, and the difference counts down as each gap is explained.
- Two invoices went to a retired mailbox and one payment is still unapplied.
- Six more suppliers share the same cause.
- One fix covers them all.
- Priya approves the chaser's request.
- Nothing goes out unseen.
- The chaser reads Lena's reply and routes both invoices.
- Daniel approves with a reason code and the difference is zero.
- Every value cited every decision log for the auditor.
- 352 of 418 statements tied out on their own.
- Built on Botminds.
- Agents, data, screens, and governance on one platform.
Transcribed from the film’s narration. Captions are on the player.