Subrecipient Risk Assessment & Monitoring demo

What the demo shows

Scores subaward risk and checks invoices against budget, for sponsored programs offices

Seven agents read every subaward invoice and its backup, check each line against the approved budget category, the period of performance and the backup, search the Federal Audit Clearinghouse with the threshold that applies to each fiscal year, and re-score each subrecipient's risk against the federal monitoring factors whenever the evidence changes, citing every factor. They hold what is outside tolerance and draft the request for detail, the monitoring plan and the management decision. People decide: the PI certifies the work, the grants accountant approves or holds, accounts payable pays, and a tier change needs the subaward manager and the director.

Transcript

1. 0:00Subrecipient Risk Assessment and Monitoring scores subaward risk and checks every invoice, for sponsored programs.
2. 0:10Since the Single Audit threshold rose to a million dollars, fewer subrecipients get audited.
3. 0:18Each subaward is a rail: risk, agreement, invoices, audit.
4. 0:25On the top rail, Pellinore's invoice seven is held.
5. 0:30Agents check each line against budget, period and backup.
6. 0:35Line four bills nine thousand four hundred dollars of equipment. The budget has none.
7. 0:43No Single Audit for 2025 either: spending was eight hundred seventy thousand, under the threshold.
8. 0:52The Risk agent moves Pellinore to High, every factor cited, and drafts a ledger request.
9. 1:01At eleven fifteen, accountant Ruth Abernathy holds the payment, with a reason code.
10. 1:09A tier change needs two signatures. Payment needs three keys.
11. 1:18Nine thousand four hundred dollars stopped before payment, and the trail exports for the auditor.
12. 1:24Built on Botminds: agents, data, screens and governance on one platform.

The narration as written for the film. Captions are on the player.