Student Activity Fund Audit demo
Every club dollar laid out in the order it should move, from the students' vote to the payment, with the gap visible 1:27
What the demo shows
District auditors check activity fund receipts, club minutes, POs and travel claims
Agents read every scanned minute book, receipt, count sheet, deposit slip, purchase order and travel claim, in the language it was written, and lay each disbursement out as a row of dominoes: club vote, advisor, principal, purchase order, receipt, payment. Deposits get their own row, from fundraiser approval to posting. A segregation agent reads the names on count sheets and slips, a sampling agent draws the auditor's sample every month, and a drafting agent writes the corrective action. The internal auditor approves each finding with a reason code; the principal acknowledges it on the record.
Transcript
- Student Activity Fund Audit checks every club dollar in a district, every month.
- One district audit found unapproved fundraisers at ten of twenty-four schools.
- Overnight, agents read October in all sixty-two schools and found thirty-seven gaps.
- Each club payment is a row of dominoes, vote to check.
- The folklórico club voted, in Spanish, up to one thousand dollars for costumes.
- The receipt shows twelve hundred forty: two hundred forty over the vote.
- And one teacher counted and deposited the tamale sale cash alone.
- The drafting agent wrote the corrective action, every document cited.
- The internal auditor approves with reason codes and sends it to the principal.
- The principal acknowledges, with a plan, the same morning.
- Every step is audited, with a monthly sample already drawn.
- Gaps are found within ten days, not a year later.
- Built on Botminds: agents, data, screens and governance on one platform.
The narration as written for the film. Captions are on the player.