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RFP Content Library Management demo

Finds stale, conflicting and unowned answers, settles each from a cited source and swaps it into open bids 1:35

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What the demo shows

Keeps the approved answer library current by finding stale, conflicting or unowned answers

Every Monday, and whenever a policy, certificate or report changes, agents sweep the whole answer library. Pairs of answers that disagree appear side by side with the passage that settles them between, and a second agent confirms that passage is the version in force — and explains where the wrong answer came from. Stale and unowned answers follow, sorted by how often they are used. The agents draft one merged answer, the retirement of the old one, the swap into every open bid that carries it and a correction note for bids already submitted; the answer's owner confirms, edits or rejects with a reason and a signature, each proposal manager accepts the change into their bid, and the library keeps the whole history. When sources themselves disagree, the agents escalate to the source owner instead of guessing.

Transcript

  1. RFP Content Library Management keeps the approved answer library current for proposal teams.
  2. Bids drive 40% of revenue.
  3. Stale answers spread fast.
  4. Every Monday, agents sweep all 3,400 answers against their sources.
  5. 12 conflicts, 38 stale answers, 17 without an owner.
  6. On data retention, one answer says 30 days, its owner gone.
  7. The other, 90. like the policy.
  8. A checker confirms the policy is in force.
  9. 30 came from a retired version.
  10. The resolver drafts one answer, retires the old, and finds three open bids.
  11. Hannah asks why, reads the clause, and sends it to Lena.
  12. Lena, the privacy lead, confirms with a reason and her signature.
  13. Diego accepts it into his bid.
  14. The response tool updates.
  15. Every answer cited, every decision signed, every change logged.
  16. The result, one retention answer, three live bids caught, nothing unseen.
  17. Built on Botminds: agents, data, screens, and governance on one platform.

Transcribed from the film’s narration. Captions are on the player.