Procurement Compliance Review demo
Every requisition placed on the thresholds that govern it, every cooperative contract proved to the page, and every exception signed by the Director 1:33
What the demo shows
Purchasing staff check buys against cooperative contracts, bid law and federal grant rules
Agents read the account string and apply the stricter of state law and 2 CFR 200, prove each cooperative contract on its award record, eligible-user clause, term, federal clauses and price sheet, match the vendor's quote line by line, find split purchases kept under a threshold, draft sole-source and emergency files, and build the auditor's sample pack. The buyer prepares each decision with a reason code and the Director of Purchasing signs every exception.
Transcript
- Procurement Compliance Review checks college purchases against bid law, cooperative contracts and grant rules.
- Procurement is a repeat Single Audit finding: one district had eighty-eight thousand dollars questioned.
- Brandvale Community College runs fourteen thousand five hundred requisitions a year, each on a ruler.
- This one: fourteen machining centers, two hundred twelve thousand dollars, sixty percent federal.
- Federal money means the stricter rule: a state formal bid, met by a cooperative contract.
- The agent proved the contract: competed, in term, open to colleges on page four.
- But the quote is one thousand fifty-seven dollars a unit over the price sheet.
- Fourteen thousand eight hundred dollars in all, both pages cited.
- The buyer prepares the hold, the Director signs it: three different people, always.
- Splits, sole-source files and audit samples: agents draft, people decide.
- Every federal buy is documented the day it is requested.
- Built on Botminds: agents, data, screens and governance on one platform.
The narration as written for the film. Captions are on the player.