Grant Cost Transfer Review demo
Checks each cost moved onto a grant for allowability and timing, for post-award staff 1:29
What the demo shows
Checks each cost moved onto a grant for allowability and timing, for post-award staff
Seven agents check every proposed cost transfer before it posts. They read the original posting, invoice, order or payroll line, draw the transfer as an arrow from the account it leaves to the award it lands on with a ring counting the days since the cost first posted, check allowability against the receiving award's notice and the federal cost principles, grade the four required answers, look across transfers for costs moving off overspent or ending awards, compare salary moves with certified effort, and keep one sealed file per transfer. Department administrators initiate, reviewers decide with reason codes, and the post-award director gives the second approval on anything over $10,000 or 90 days.
Transcript
- Grant Cost Transfer Review checks each cost moved onto a grant, for post-award staff.
- Halden State reviews 9,500 a year; one in six after day 90.
- Each transfer is an arrow, with a clock counting days since posting.
- This one moves $14,860 of lab supplies, 117 days after posting.
- The Allowability agent cites the order and the award: no benefit shown.
- The justification says only “charged in error”: four answers missing.
- The Pattern agent finds six similar transfers off the same overspent award.
- Reviewer Hannah Velez rejects it with a reason code.
- Over both thresholds, director Roland Achebe confirms at 10:25.
- Departments initiate, reviewers decide, directors sign, and every step is logged.
- Twenty-three clean transfers post in one pass; this one never does.
- Built on Botminds: agents, data, screens and governance on one platform.
The narration as written for the film. Captions are on the player.