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FERPA Records Request & Disclosure Management demo

Registrars see who is asking, on what FERPA basis and what may leave, before a named officer signs 1:29

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What the demo shows

Registrars log consent, apply FERPA exceptions, redact and record every disclosure

Agents read each request in the language it was written in and start its clock, confirm the requester and test every consent the student signed, choose and cite the FERPA basis with every alternative set aside, collect the records from five systems, black out other students, re-read every page with an independent second reader, and draft the disclosure log entry beneath the packet. A FERPA compliance officer approves every release with a reason code; counsel decides every subpoena after the student's advance notice.

Transcript

  1. FERPA Records Request and Disclosure Management answers every records request a registrar receives.
  2. Each must be answered within forty-five days, every disclosure without consent logged.
  3. Overnight, agents read every request and say who is asking.
  4. A mother writes in Vietnamese for her son's grades, with English beside it.
  5. He is twenty, and no consent names a parent.
  6. But her tax return lists him as a dependent, so that exception applies.
  7. Two classmates in his grade appeal are blacked out; a second reader caught one more.
  8. The compliance officer approves with a reason code; the preparer cannot.
  9. Released on day twelve of forty-five, and the disclosure logged.
  10. Subpoenas go to counsel and wait out the student's notice.
  11. Every view and approval is audited, and exports as a pack.
  12. The result: median release on day six, and no other student exposed.
  13. Built on Botminds: agents, data, screens and governance on one platform.

The narration as written for the film. Captions are on the player.