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Employment Law Tracker

An employment law tracker that reads each new state and city employment law as it publishes, and finds the clients, locations and handbook clauses it hits.

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Follow one signed law out to each client ↓
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The problem

A pay law is signed, and the client list is searched from memory

A knowledge attorney reads the legislature and council feeds once a week. An associate then searches a spreadsheet of client states to guess who is covered, and each relationship partner writes an alert from scratch. By the time it goes out, a law signed in November that starts in January has lost half its runway.

The spreadsheet cannot see remote roles that report into a state, or a client whose headcount crept over a threshold since the last refresh. The alert tells employers to review their policies, so the client’s HR team goes looking for its own clause and does the matching a second time.

Built forKnowledge attorneysRelationship partnersEmployment associatesPractice chairs

The Problem Today

State and city laws on pay, leave and non-competes change every session, and each one hits different clients.

3,500
employment bills a year tracked by one national firm published
625
enacted bills and regulations a year it summarizes published

Matched manually today

  • Bill feeds
  • Client list
  • Handbooks
  • Alerts
  • The client hears it firstAlerts go out weeks after the governor signs
  • Hours nobody billsAttorney time spent finding who each multistate law hits

The Solution

  1. Each source as it publishesState legislatures, city councils and agencies read the day a law passes
  2. Matched to each footprintLocations, headcount in that state and remote roles reporting there
  3. The client’s own clauseEach conflicting policy quoted exactly, with the wording it needs
  4. Partner sends the alertCounsel approves the summary; each partner sends their own clients’

Built-in controls

  • Nothing reaches a client without its partner
  • A pending bill is tracked, never matched as law
  • Client footprints and handbooks held privately

What You Get

Each client hears about a new law from its own counsel, with its own policy quoted and new wording beside it.

30 min
of attorney time per multistate law, down from 6–10 hours our estimate
  • A countdown to each dateEach law’s effective date, with alerts sent so far
  • A weekly change digestApproved changes only, sent to the practice
  • Handbook items ready to changeThe exact sections each client’s people team updates
From statute to client alert

Nine screens of the employment law tracker, in the order a new law moves

One screen per task, starting with the first read of a source and ending with the record of who sent what.

  1. 01Sources watched

    Sources watched with their freshness, and the one running late named

    How it works

    • 50 state legislatures, 40 city and county councils and 53 labor agencies on one page
    • Each source shows when it was last read and what it found this year
    • 3,412 bills and rules read this year, 571 of them enacted or adopted
    • A council whose page changed layout is flagged a day behind and read from its PDF index

    Knowledge management counselKnows every feed is current, and which one needs a look, without visiting each legislature’s site to check.

  2. 02Law-change monitor

    A live monitor that matches each new law to clients the moment it lands

    How it works

    • Laws, rules and guidance arrive newest first, each with its stage, topic and effective-date countdown
    • A signed pay-transparency amendment is matched on its own row: 41 clients in the state, 29 at the threshold
    • The match ends at 17 clients and 23 policies, with 17 alerts drafted and held
    • A tile map shades each state by this month’s arrivals, beside a rail of upcoming effective dates

    Knowledge management counselHears a law has passed from the monitor, its clients already counted, not from a client’s email asking about it.

  3. 03Law summary

    A plain summary of the law, each point cited to its section

    How it works

    • Five points in plain words: real pay ranges, promotion notice in 7 days, same reach, records, start date
    • A redline of the statute shows 14 days struck and 7 inserted
    • Topic, stage, effective date, employer size and covered roles each carry a citation
    • Approving releases the 17 drafted alerts; sending it back takes a reason

    Knowledge management counselApproves a summary checkable point by point against the enrolled text, so all 17 alerts rest on one reading of the law.

  4. 04Clients hit

    The clients a law hits, each with the footprint that put it on the list

    How it works

    • 17 clients with their in-state locations, staff counts, policies hit and relationship partner
    • Remote roles count: one software client has 41 people reporting to an in-state manager
    • Why matched shows the HR census date, the locations and 318 job postings in the last 12 months
    • Clients that already comply, and those near the threshold, sit on their own tabs

    Employment associateSees why each client is on the list, including the remote roles that a spreadsheet of client states would miss.

  5. 05Policy to update

    The client’s own clause quoted, with the words that break the new rule marked

    How it works

    • Each of the 23 policies quotes its clause from the handbook on file, conflicting words highlighted
    • The rule it breaks is cited, with suggested wording beneath it
    • Live postings that still advertise competitive pay are listed as needing a range
    • The associate confirms, edits the wording or rejects the match with a reason

    Employment associateWorks through 23 suggested redlines in one queue, rather than reading 17 handbooks to find each posting and promotion clause.

  6. 06Client alert

    A client alert that quotes the client’s own policy and lists what to change

    How it works

    • Drafted for each client as the law arrives, and held until counsel approves the summary
    • Quotes both conflicting clauses, then gives the suggested wording
    • Lists the handbook items to update, down to posting templates on the careers page
    • Each relationship partner approves and sends only their own clients’ alerts

    Client relationship partnerSends six client-specific alerts together, each already naming that client’s clauses, where a generic note per law used to go out weeks later.

  7. 07Effective dates

    Effective dates in one calendar, with alert progress counted down to each

    How it works

    • This month’s arrivals grouped by the day each one takes effect
    • 9 changes start January 1, 51 days out, with 97 client matches between them
    • Each card shows its topic, clients, policies and alerts sent so far

    Employment practice chairSees which January changes still have alerts unsent while there is runway left to advise the clients they reach.

  8. 08Weekly change digest

    A weekly change digest that holds back each summary counsel has not approved

    How it works

    • Drafted from the week’s 8 changes, each listed with its clients
    • A change whose summary waits for approval is marked held and stays out
    • Scheduled to go to the whole practice each week

    Knowledge management counselSends the practice one digest a week that nobody has to assemble, and no unreviewed summary slips into it.

  9. 09Audit trail

    An audit trail that sets agent steps beside each lawyer’s decision and time

    How it works

    • Agents’ reads, matches and drafts sit beside the people who approved, confirmed and sent
    • Entries cannot be edited or deleted, and are kept 7 years
    • Filter to people only, or export the trail

    Employment practice chairCan show who approved each summary, who confirmed each clause and who sent each alert, if a client asks how the advice was reached.

Of 312 clients, 41 reach into the state and 17 must change their own policy

How the match narrowed for one signed pay-transparency amendment, from the whole client list to the handbooks that must change.

Step in the matchClients
All active clients312
With locations, staff or roles reporting into the state41
With 15 or more employees and roles in the state29
Whose own policy conflicts with the amendment17
Already compliant, so digest only12
Near the employee threshold: needs a look3
Policies to update across the 17: posting and promotion notice23
Around the match

More of the employment law tracker: citations, thresholds and sent alerts

What counsel, the associate and the sending partner open around each match.

The passage behind a pointEach citation opens the words the summary relies on, highlighted in the enrolled text. Here, the good-faith range clause that rules out competitive or negotiable pay.
Near the thresholdThree clients just under the employee threshold get a look: two with open roles that may take them to 15 by January, one with a footprint 114 days old.
Already compliantTwelve clients in reach whose own policies already meet the change. They get the digest only, each with the reason no change is needed.
The promotion notice clauseWith the posting clause confirmed, the next policy opens: 14 calendar days becomes 7, and the same wording turns up at 6 of the 17 clients.
Sent by the partnerOnce the partner approves and sends, the alert is marked sent and the law’s count moves to 1 of 17. The other partners’ clients wait for them.
What starts January 1One filter narrows the monitor to the 9 changes starting January 1, each with its clients, its policies and its alerts sent so far.
Agents and their limits

Agents read the feeds and draft the alerts; a named lawyer sends them

What each agent prepares, and the call it stops short of making.

Source watcher

Reads the 143 legislature, council and agency feeds as they publish, and notices each change of stage from introduced to effective.

  • Never treats a pending bill as law
Law classifier

Summarizes each change in plain words and classifies its topic, effective date, employer-size threshold and covered roles, each cited to its section.

  • Never guesses an effective date: when the text is silent, it asks
Footprint matcher

Matches each change to clients by location, headcount in the jurisdiction and remote roles reporting there.

  • Never matches on a footprint older than 90 days without flagging it
Policy matcher

Finds the clause in each client’s own handbook or policy that no longer complies, quotes it and suggests replacement wording.

  • Never changes a client’s policy
Alert drafter

Drafts each client’s alert around its own policy, with the handbook items to update, and holds it until counsel approves the summary.

  • Never sends anything
Digest writer

Writes the weekly change digest for the practice, and one for a single client on request.

  • Never includes a law that counsel has not approved

Summaries, clause matches and client alerts each wait for a lawyer

The agents prepare the work; the practice keeps these calls.

Approving a law summaryKnowledge management counsel approves each summary and its classification. Until then the drafted alerts are held and cannot be approved or sent.
Confirming a policy matchThe associate confirms, edits or rejects each quoted clause, giving a reason for a rejection. The firm does not edit the handbook; the client’s HR team makes the change.
Sending a client alertOnly the client’s relationship partner approves and sends its alert, and may hold it with a reason, for example to call the client first.
Treating a bill as lawA pending bill is tracked and shown as pending. Nothing is matched to clients until it is signed or adopted.
Changing what is watchedThe employment practice chair alone changes the jurisdictions, topics, roles and digest schedule.

Before a firm trusts a tracker with its client list

What is an employment law tracker?

An employment law tracker watches legislatures, councils and agencies for new employment laws, rules and guidance. This one also matches each change to the firm’s own clients by location, headcount and remote roles, quotes the policy clauses that no longer comply and drafts the client alert for the partner to send.

How does it work out which clients a new law hits?

From each client’s footprint on file: locations, headcount in the jurisdiction and remote roles reporting to a supervisor there, measured against the law’s employer-size threshold. Clients near a threshold, and footprints past their refresh window, are flagged for a look.

Can it show which new employment laws take effect at the start of the year?

Yes. The effective-date calendar groups each change by the day it starts, with a countdown and the client alerts sent so far, and the monitor filters to a single date.

Does it change a client’s handbook?

No. It quotes the clause, marks the conflicting words and suggests new wording. The associate confirms each match, the wording reaches the client inside the alert, and the client’s HR team makes the change.

What happens with a bill that has not passed yet?

It is tracked as pending and shown that way on the monitor. Nothing is matched to clients as law until it is signed, enacted or adopted.

Do client handbooks or footprints go into model training?

They do not. Both stay inside the firm’s private workspace. The audit trail shows what the agents did and which lawyer decided on each law.

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Know which clients a new law reaches
before they call to ask.

Pick a law your practice advised on, add a few client footprints, and we will show you the matches, the quoted clauses and the drafted alerts.

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