Degree audit software that re-checks every graduate against the catalog, with honors and diploma names locked before printing
Every graduate cleared with evidence, honors and names locked before printing.
See one case, screen by screen ↓Degree Audit & Degree Conferral is degree audit software for the registrar's office that checks every graduation candidate before the degree is conferred and the diploma prints. Seven agents re-audit every requirement from the transcript and the catalog-year text, tie every substitution and waiver to a signed petition, compute Latin honors by the catalog's own rule and proof diploma names character by character. The dean's office certifies each candidate, and the University Registrar confers.
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Degree audit software reports what its rules say, and those rules were coded by a person, one catalog year at a time. A renumbered course drops out of an older catalog's rule; a residency rule is coded as any 30 credits instead of 30 of the last 60; an honors rule copied from the 2021–22 catalog, which rounded GPAs, sits in the 2023–24 catalog, which does not. The degree audit report says cleared, and the error surfaces at graduation clearance.
So each term a graduation and degree audit coordinator still reads every audit, opens the petition behind every substitution and waiver, recomputes borderline Latin honors by hand, and proofs a vendor print file that drops accents, all against a lock three weeks before diplomas print. What is wrong on the degree conferral date becomes a reprint. Degree Audit & Degree Conferral puts seven agents in front of that checking, so the dean's office certifies on evidence and the University Registrar confers with the print file locked.
Estimated split of one coordinator's working days for about 450 candidates a term, by hand and with the agents; with the agents, the time left is deciding the findings they raise — our arithmetic, kept modest.
Seven agents re-audit every requirement, match petitions, compute honors and proof diploma names; the dean's office certifies and the Registrar confers.
Fall 2026 conferral at Halden State University: 2,700 candidates in 8 colleges, a conferral date of Tuesday, December 22, 2026, and every candidate locked by 11:59 PM that night, three weeks before diplomas print on January 12, 2027. Here is José Andrés Peña-Whitfield, BS Chemistry with a Mathematics minor, screen by screen in the working solution.
The Audit agent derived every requirement from the transcript and the catalog text before it read the degree audit system's result, then compared the two. 2,666 candidates agree; 34 differ, traced to 5 rules. For the BS Chemistry advanced laboratory, the coded rule accepts undergraduate research, so 3 candidates shown as cleared are open.
"Undergraduate research (CHEM 4950) does not satisfy this requirement." Undergraduate Catalog 2023–24, p. 118
Of 1,030 substitutions and waivers, 1,018 match a petition signed by the department chair and the dean's office, as catalog page 37 requires; 12 do not. Leilani Kahananui's substitution of BIOL 3720 Marine Ecology for BIOL 3700 Ecology has a petition signed only by her advisor. A coordinator can request the chair's signature, propose a reversal for the associate dean, or accept it with a reason.
Priyanka's roll lists the College of Natural Sciences candidates that need a person. José's six requirement blocks are cleared with their evidence, and the re-audit agrees on 6 of 6. Beside them, the diploma proof, as the vendor will print it, underlines two differences from the record: his name without its accents, and summa cum laude.
2 findings need a decision before José can be certified.
The BS Chemistry block lists every course that counts, where and when it was taken, its grade and its credits: General Chemistry I and II transferred from Brandvale Community College, and CHEM 3330 Physical Chemistry for the Life Sciences substituting for CHEM 3310 under petition P-25-0614, signed by the chair on March 3, 2025 and the dean's office on March 5.
The degree audit system shows summa cum laude at 3.90. The Honors agent divides 413.10 quality points by 106 graded Halden credits: 3.8971, just under the 3.900 summa line, with the 18 transfer credits not counted. Across 812 honors candidates, 803 agree and 9 differ, all rounded up across a line by one rule copied from the 2021–22 catalog.
Clicking the citation opens the 2023–24 Undergraduate Catalog, page 41. Latin honors use the Halden GPA, grades transferred from other institutions are not included, and at least 60 graded credits must be earned at Halden. Summa cum laude starts at 3.900, magna cum laude at 3.700 and cum laude at 3.500.
"GPAs are not rounded."
Priyanka accepts magna cum laude with HN-01, catalog rule applied: GPA not rounded. The honors line on the record and on the print file changes from summa to magna, and the Registrar checks it again at conferral.
The print file read "Jose Andres Pena-Whitfield" against his legal name, José Andrés Peña-Whitfield. The cause is shared: since December 14 the print file has been exported without accents, and six other names lost theirs the same way, so one re-export fixes them. Priyanka prints the record's name, with reason code NM-01.
With both findings decided, the proof matches the record. Priyanka certifies that José has completed the requirements for the Bachelor of Science, Chemistry, minor Mathematics, under the 2023–24 catalog, with magna cum laude, and the dialog lists the evidence she is attesting to.
"The University Registrar confers; you cannot confer."
Theodore sees 269 certified candidates across seven colleges, each passing six checks, while the 200 not yet certified stay out of this conferral. He confers with his e-signature: 269 degrees post to the student information system and their print-file rows lock, three weeks before printing. 2,500 conferred, 200 to go before tonight's lock.
The same conferral, seen by the five people who carry it — what their term looked like, and what it looks like now.
Seven agents re-audit every requirement, match petitions, compute honors and proof diploma names; the dean's office certifies and the Registrar confers.
Builds the term's candidate roll from graduation applications, and imports transcripts, audit results, petitions and diploma name requests.
Re-runs every requirement from the transcript and the catalog-year text without reading the degree audit system's result, then compares the two and groups each difference by the rule that caused it.
Matches every substitution and waiver to a signed petition and checks that the department chair and the dean's office signed it, as the catalog requires.
Computes Latin honors exactly as the catalog year defines them, with rounding, transfer grades and graded credits at the university, and shows the arithmetic.
Compares the diploma print file with the legal name and the approved preferred name, character by character, including accents, suffixes, hyphens and order, and groups shared causes.
Drafts plain notes to students when honors, names or clearance change, using only facts on the record.
Assembles batches, watches every SLA and the lock clock, and builds the locked print file, the commencement program without opted-out students, the degree verification file and the auditors' export.
Prepare, certify, confer. The agents propose; a named person decides.
Ask in plain words, or say what to prepare. Every answer points to its source: the transcript, the catalog page or the petition.
Why is José Peña-Whitfield magna, not summa?
His Halden GPA is 413.10 ÷ 106 = 3.8971. The 2023–24 catalog says "GPAs are not rounded" and summa starts at 3.900, so he earns magna cum laude. The degree audit system shows summa because its honors rule was copied from the 2021–22 catalog, which rounded. Eight other candidates have the same difference.
Which candidates still block tonight's lock?
47 candidates with 49 open issues: 16 names, 12 petitions, 9 honors, 8 re-audit differences and 4 incomplete grades. 154 more are ready and wait for their dean's office, and 268 are certified and wait for the Registrar. Six items are over their SLA and escalated.
Which degree audit rules disagree with the catalog?
The re-audit differs from the degree audit system on 34 candidates across 5 rules: honors rounding (9), the BS Chemistry advanced laboratory accepting CHEM 4950 (3), residency coded as any 30 credits (2), the Data Science minor's shared-credit limit (3), and Global Perspectives missing HIST 2355 (17, resolved).
Show the substitutions with no signed petition
12 of 1,030 substitutions and waivers have no valid petition: 5 with no petition on file, 4 signed by the advisor only, 2 where the petition names a different course, and 1 signed by the chair of another department. The catalog requires the department chair and the dean's office.
13 screens from the working solution, on its sample data. Pick one to see it large.
What every candidate is checked against is a setting: versioned, approved by the Registrar when the administrator changes it, and on the audit trail.
| Setting | Default | Choose from |
|---|---|---|
| Latin honors, catalog 2023–24 and later | 3.900 · 3.700 · 3.500, not rounded | Set per catalog year with its source page; 2021–22 and 2022–23 round to two decimal places |
| Transfer grades in the honors GPA | Excluded; at least 60 graded credits at Halden | Set per catalog year |
| Residency, credits and GPA | 30 of the last 60 credits · 120 credits · 2.000 | Residency rule from 2023–24 on; GPA overall and in the major |
| Lock before printing | 3 weeks | Every candidate locked before diploma printing |
| Open issue | 2 business days | Then escalated to the associate dean |
| Dean's office certification | 3 business days from ready | Petition replies 3 business days; student notices 1 business day |
| Agent confidence thresholds | Audit 0.95 · Exception 0.90 · Honors 0.98 · Name 0.97 | Below it, no bulk accept; a named person decides |
| Retention and redaction | Kept with the permanent academic record | Working print files deleted 1 year after printing; 3 redaction profiles |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
Sources: published registrar diploma replacement fees ($50, $75 and $100) · published Latin honors policies on rounding, transfer grades and credits in residence · 34 CFR 99.3 and 99.37 (FERPA directory information and opt-outs, ecfr.gov) · "target" = design goal, measured in the live solution · "demo" = seen in the working solution, on its sample data · "typical" = published figures · "estimated" = our arithmetic, kept modest. Halden State University, Brandvale Community College and the people named on this page are fictional — characters and sample data in the working solution.
Degree Audit & Degree Conferral is degree audit software for the registrar's office that checks every graduation candidate before the degree is conferred and the diploma prints. Seven agents re-audit every requirement from the transcript and the catalog-year text, tie every substitution and waiver to a signed petition, compute Latin honors by the catalog's own rule and proof diploma names character by character. The dean's office certifies each candidate, and the University Registrar confers.
No. It works beside your degree audit system and reads it, read only. The Audit agent derives each requirement from the catalog text on its own before it reads the system's result, then traces every difference to the coded rule that caused it, so one rule fix can go to the rules team with the Registrar's approval.
By the rule of the student's catalog year, as written. In the working solution's 2023–24 catalog, GPAs are not rounded, transfer grades are excluded and at least 60 graded credits must be earned at the university, so 413.10 quality points over 106 credits is 3.8971: magna cum laude, not summa at 3.90. The Honors agent shows the arithmetic and quotes the catalog page, and the associate dean decides.
The Name agent compares the print file with the legal name and the approved preferred name, character by character — accents, suffixes, hyphens and surname order — and underlines the difference on the diploma proof. It groups shared causes, such as a print file exported without accents, so one fix clears them all. It never changes a legal name, and a preferred name waits for the Registrar's approval.
The Exception agent opens the petition behind every substitution and waiver and checks that the signers the catalog names, the department chair and the dean's office, signed it. It reports no petition, advisor only, a different course or the wrong chair. A coordinator requests the missing signature or proposes a reversal, and the associate dean approves it.
No. The agents re-audit, match, compute, proof and draft. They never certify, confer, lock or release the print file, send a notice or change a record, and below each agent's confidence threshold a named person decides.
Yes. An associate dean decides every finding with a reason code and certifies each candidate with an e-signature. Only the University Registrar confers, and a candidate no dean's office has certified cannot be conferred. On the degree conferral date the print file locks at the Registrar's signature, three weeks before printing in the working solution.
The Agentic Solution Engine builds and deploys it from your requirements and documents — your catalogs, honors and diploma name policies, and a sample of past candidates — and it goes live once every quality gate has passed. We will walk you through it on your own candidates first.
Complete on first reading, with every program a change touches listed before the vote.
1-min demoArticulation Agreement & Transfer Equivalency ManagementEvery partner change caught when its committee votes, before a student loses a credit.
1-min demoFERPA Records Request & Disclosure ManagementEvery records request answered inside 45 days, and no other student's details released.
1-min demoWe'll run Degree Audit & Degree Conferral on a sample of your own candidates, catalogs and petitions.