botminds.aiRequest a demo

Aviation Fuel Invoice Reconciliation demo

Matches each fuel invoice to uplift tickets and contract prices before payment, for fuel AP 1:34

Book a demoExplore the solution

What the demo shows

Checks every fuel invoice line against its ticket, flight and contract, for airline fuel AP

A fuel invoice as a stack of uplifts, and each uplift as a physical event on the aircraft's turnaround: the signed fuel ticket placed on the timeline, the aircraft's fuel on board before and after, the supplier's line above it and the contract price recalculated beside it. An Invoice reader reads every invoice in any format; a Ticket matcher ties each line to its ticket and flight; a Fuel arithmetic checker proves the gallons against the aircraft; a Price checker recalculates every line from the index week, the amendment in force, fees and taxes. A Second-look agent argues the supplier's side before anything is held. A Station liaison asks the ramp in plain words; a Short-pay drafter writes the remittance and dispute by clause and follows it to credit; an Accrual agent prices uninvoiced uplifts at month-end. Fuel AP talks to the agents about any line, approves, edits or rejects every hold with a reason code and signs; clause readings go to Fuel Procurement; the Controller signs the accrual.

Transcript

  1. Aviation Fuel Invoice Reconciliation checks each fuel invoice line against its ticket, flight, and contract for fuel payables teams.
  2. Fuel is a third of airline costs.
  3. Hub invoices hold hundreds of uplifts.
  4. Haverton's SFO invoice, $15.6 million, due tomorrow.
  5. Agents hold $371,000.
  6. Three causes share one route, a new billing system.
  7. A second agent argued Haverton's side and cleared four items.
  8. On CV214, Haverton billed 9,840 gallons.
  9. The signed ticket says 8,940.
  10. The aircraft's own fuel reading agrees with the ticket.
  11. The differential billed is 18 cents.
  12. The signed amendment says 12.
  13. Tessa asks why, reads the cited answer, and signs the short pay.
  14. The dispute goes to Haverton by clause, cited, signed, and logged, paid on time, held with proof, an estimated $20 million a
  15. year kept, built on Botminds, agents, data, screens, and governance on one platform.

Transcribed from the film’s narration. Captions are on the player.